Registrar (Welcome Center)

Loudoun County Public Schools; Leesburg (VA); On-site; USD 36,000 - 45,000; Full time

Job summary

Loudoun County Public Schools seeks a Registrar to provide direct support to new families, ensuring student registration complies with state and local regulations. You will maintain student records, including attendance, immunizations, grades, and transfer data, while handling diverse administrative duties.

You will coordinate with senior staff, process transcripts, and support ParentVUE and StudentVUE systems, ensuring data integrity and confidentiality in a fast-paced environment at the

Qualifications

• Clear communication, both written and verbal.
• Strong organizational and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Respond to information requests from the public, parents, staff, and other parties.
• Prepare and process reports and conduct research as needed by the Welcome Center Supervisor.
• Register new or transferring students and verify required documentation.
• Enroll students in the student information system and manage pre-registration.
• Assemble scholastic records and prepare files for transfer to the student’s school of record.
• Maintain accurate data and communicate potential issues to leadership.
• Coordinate translation services and interpreters when needed.

Skills

Communication

Organization

Interpersonal skills

Data entry

Customer service

Confidentiality

Multitasking

Student information systems

Education

High School Diploma or GED

Job description

Job Overview

The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to requests for information made from the public, parents, staff, and or other interested parties.
• Prepares and processes reports, conducts research, and completes other tasks as requested by the Welcome Center Supervisor.
• Answers questions within the area of authority; directs callers/visitors to appropriate locations or staff members.
• Collects required information to register new or transferring students; ensures that all required documentation is provided.
• Enrolls students into the student information systems manually or processes the online pre-registration.
• Assembles the student's scholastic record and prepares student files for transfer to the student's school of record.
• Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness.
• Makes copies, and or sends documents electronically, by fax, or via mailing.
• Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems.
• Works closely with the Senior Registrar, special permission office, McKinney Vento liaison regarding unique registration scenarios.
• Assists families with activation of the ParentVUE system.
• Stays current on pupil accounting changes/requirements at the state and local level.
• Coordinates resources to provide translation services/interpreters where needed.

Qualifications

Education

High School Diploma or GED

Experience

NA

Licenses and Certifications

NA

Knowledge, Skills and Abilities

• Demonstrates effective oral and written communication skills
• Strong organization and interpersonal and decision-making skills
• Ability to make all families feel welcome in the school and the community
• Ability to work efficiently and ensure accurate data entry
• Exceptional customer support skills
• Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
• Ability to work in a very fast pace and ability to multitask is a must
• Knowledge of the student information systems and the complexities of the many different reporting requirements

Physical Requirements

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Job Location

Welcome Center East

Sterling, VA

Reports to

Supervisor, Welcome Center

FLSA Status

Non-Exempt

Months/Days/Hours

12 months/ 254 days/ 8 hours

Salary Level

Universal/Scale B.1 - Level 6

Salary Scale

https://www.lcps.org/compensation

Salary Range

$25.62- $32.89

Remote Work

Eligible: No

Union Designation

Non-Certified