Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

Anne-Arundel-County-Public-Schools; Hanover (MD); On-site; USD 32,000 - 45,000; Part time

Job summary

Anne Arundel County Public Schools seeks a Clerk to support the IEP process at Hebron-Harman Elementary in Hanover, MD. This part-time 0.50 FTE position handles filing, notices, mailings, and data entry, serving as the central hub for IEP documentation.

The role requires a High School Diploma or equivalent, with clerical experience and strong Microsoft Office proficiency. Ability to manage multiple tasks and collaborate with staff and families is essential.

Qualifications

• High School Diploma or Equivalency required.
• 1 year recent office, clerical, or administrative experience preferred.
• Proficiency with Microsoft Office and office technology.
• Ability to exercise initiative and manage multiple tasks efficiently.

Responsibilities

• Assist special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Track timeline for referrals, evaluations, and annual reviews.
• Complete Medicaid billing forms and SSIS forms.
• Utilize the special education software to prepare related documentation.
• Make copies of IEPs for review and use by staff, parents, and students.
• Maintain special education files and materials in an orderly manner.
• Maintain and organize student progress reports and data sheets.

Skills

Microsoft Office Suite

Video Conferencing

Organizational Skills

Communication Skills

Education

High School Diploma or Equivalency

Tools

Microsoft Word

Excel

PowerPoint

Job description

Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Hebron-Harman Elementary

Anne Arundel County Public Schools Hebron-Harman Elementary - Hanover, Maryland Open in Google Maps

Job Details

Job ID: 5936357

Application Deadline: Sep 29, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Yesterday

Starting Date: To Be Determined

Job Description

Title Code:

JOB SUMMARY

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains special education files and materials of instruction in an orderly manner.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office, clerical, and/or administrative experience preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 7/1/2024 Established Date: 9/1/2000 Title Code: D33220 Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP) Alternate Title: Clerk: Individualized Educational Plan Reports to Generic: Coordinator Reports to Specific: COORDINATOR: BIRTH TO FIVE

ORGANIZATION

Division: Academics Business Unit: Specialized Instruction & Early Intervention Department: Birth to Five Programming & Services Accountability Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV Days Worked: 191; 260 FLSA Exemption Status: Non-Exempt Grade: SG06

Months Worked: 10;12 Hours Worked: 7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support Position Type: 0.50 FTE

Job Categories: Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]