Hourly - Camp Site Coordinator

City-of-Walnut-Creek-; Walnut Creek (CA); On-site; USD 33,000 - 37,000; Part time

Job summary

City of Walnut Creek is seeking a part-time Site Coordinator for Camp Community Arts to support day-to-day operations, including registrations, communications, and logistics across multiple camps at Shadelands and Civic Park sites. The role focuses on a process-based learning environment and strong customer service.

Ideal candidates have a background in youth education, excellent communication, and organizational skills; proficiency with MS Office; and the ability to supervise staff and

Qualifications

• Background in youth education or early childhood development with social-emotional learning understanding.
• Strong people skills and exceptional customer service abilities.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail.
• Proficient in MS Office; adaptable to changing needs.
• Able to work independently or as part of a team.
• Experience planning and facilitating workshops/trainings.
• Able to supervise staff and manage scheduling.
• Experience with youth programs such as summer camps or after-school programs.

Responsibilities

• Serve as a key member of the program team, implementing the camp vision and work plan.
• Use data and feedback to improve camp programming.
• Maintain program records, file reports, and manage correspondence.
• Budget, order, and manage supplies for Camp Counselor training and supervision.
• Supervise and schedule Camp Counselors.
• Plan and co-facilitate Camp Counselor meetings and check-ins.
• Collect all required participation documents and waivers.
• Manage parent/guardian correspondence and weekly newsletters.
• Document camp through photos shared with families weekly.
• Serve as first contact for illness, incidents, and behavioral issues.
• Provide quality customer service through the camp office and daily sign-in/out.

Skills

Youth education background

Social-emotional learning

People skills

Verbal and written communication

Organizational skills

MS Office Suite

Flexibility

Multitasking

Problem solving

Independence and teamwork

Workshop facilitation

Staff supervision and scheduling

Experience with youth programs

Education

Bachelor of Arts in Arts Education or Early Childhood Development

Tools

MS Office Suite

Job description

The City of Walnut Creek’s Camp Community Arts is seeking one detail-oriented, part-time Site Coordinator to support our dynamic camp program. The Site Coordinator will support the program with a variety of day-to-day operational tasks, from processing camp registration documents to handling program communication and more. The Site coordinator will help to create an environment that emphasizes fun and process-based learning. We will be offering various single-day camps, two weeklong camps in Fall and Spring; and summer camp programs running June 14 - August 5, 2027.

Camps will consist of:

• Single-Day Camps: October 12, 2026; October 26, 2026; November 23, 2026; November 24, 2026; February 11, 2027; February 12, 2027; March 15, 2027; March 31, 2027
• Spring Break Camp: April 4 - April 9, 2027
• Summer Camp Counselor Training: June 9 - June 11, 2027
• Summer Camp 1: June 14 - June 25, 2027
• Summer Camp 2: June 28 - July 9, 2027 *No camp July 5
• Summer Camp 3: July 12 - July 23, 2027
• Summer Camp 4: July 26 - July 30, 2027
• Summer Camp 5: August 2 - August 6, 2027

All camps will be located at Center for Community Arts – Shadelands Art Center (111 North Wiget Lane, Walnut Creek, CA 94598) and Center for Community Arts – Civic Park Preschool (1375 Civic Dr, Walnut Creek, CA 94596).

Ideal Candidate

Ideal candidates for this position have the following skills:

• Has a strong background in youth education or early childhood development, with a solid understanding of social-emotional learning and effective youth behavior management strategies;
• Possesses strong people skillsandexceptional customer service skills;
• Has strong verbal and written communication skills;
• Has strong organizational skills and attention to detail;
• Is technologically proficient with MS Office Suite;
• Flexible and adaptableto meet changing work needs and demands;
• Able to handle multiple tasks efficiently and accurately;
• Proactive and efficient at problem solving;
• Able towork independently, as well aspart of a team;
• Able toplan andfacilitate workshopsand trainings;
• Able to effectively supervise staff andmanagescheduling;
• Experience working with youth programs such as summer camps or after school programs.

Hours and Compensation

This is an ongoing, part-time, non-benefitted position. Hourly rate of pay is $23.50-$26.50. Placement in the range will depend upon the level of education and experience. Hours vary depending on time of year, with hours increasing during Camp program weeks. We estimate hour needs to be the following:

• 20-35 hours per week during the one week of Spring Camp, in addition to camp move-in and move-out weeks prior to and following the camp schedule. Spring camp runs from April 4 to April 9, 2027.
• 20-35 hours per week during the eight weeks of Summer Camp, in addition to camp move-in and move-out weeks prior to and following the camp schedule. Summer camps will run from June 14 to August 6, 2027.

What's great about this opportunity:

• Flexibility – Seasonal camp commitments often fit well around school schedules, other jobs, or personal commitments.
• Variety and energy – Seasons (especially summer or holiday periods) bring unique program energy, unique or themed events, and a fun, fast-paced environment.
• Skill-building – Try something new, gain experience in a specific area, or build leadership skills without a full-time commitment.
• Opportunities for ongoing work – camp seasons happen every year. There may be opportunity to return for another year/season.

About the City

Spanning 19.5 square miles, the community’s sprawling landscapes, warm weather, diverse dining options, and thriving shopping district make Walnut Creek a suburban oasis with an urban flair. With a rare blend of 2,800 acres of open space, a vibrant downtown, a business park, premier healthcare facilities and a performing arts center, Walnut Creek offers something for everyone!

The City of Walnut Creek is committed to values of respect, integrity, excellence, teamwork, and creativity. CARE, the City’s robust award-winning employee engagement initiative, focuses on three key areas: providing career development opportunities; promoting connections among employees; and supporting employee health and wellness.

About the Department and Division

Center for Community Arts (“Community Arts”) is an integral division of the Arts and Recreation department of the City of Walnut Creek. With more than 50 years of inspiring creativity through the arts, we are Northern California's largest provider of community arts education classes and workshops. Community Arts’ extensive visual and performing arts programming is offered across three sites, primarily at our Shadelands Arts Center. This includes workshops, classes, youth camps, performances, and exhibitions that foster artistic development, engagement, and connection within our community.

Camp Community Arts (CCA) provides summer and spring art camps for youth ages 4 - 15. Camp Community Arts is a fun camp environment, where students explore a multidisciplinary arts curriculum taught by professional teaching artists. Students learn through a process-based approach creating space for the development of skills and self-expression in a supportive community setting.

Special Requirements

• Must be at least 18 years old at time of hire.

Duties and Responsibilities

Reporting directly to the Program Supervisor, the Camp Site Coordinator performs a wide range of duties as assigned. The most frequent responsibilities include:

• Serve as a key member of the program team, implementing the vision and work plan for the camp program;
• Use data and feedback to continuously improve camp programming;
• Maintain program records and documentation, file routine reports, complete maintenance orders, and manage organizational correspondence;
• Budget, order, maintain, and manage supplies/inventory for Camp Counselor training, and supervision;
• Supervise and schedule Camp Counselors;
• Plan and co-facilitate Camp Counselor meetings and check-ins;
• Facilitate the collection of all required participation documents and waivers for all enrolled students;
• Manage all correspondence to parents and guardians (welcome letters, reminders, directions, weekly newsletters, notifications, and culmination event information);
• Document camp by taking photos to share with parents and guardians weekly through an online platform;
• Manage all correspondence with Camp Counselors;
• Serve as the first point of contact for student illness, “ouch reports”, and behavioral incidents;
• Provide quality customer service to camp families through managing the camp office and daily sign-in/out.

Any combination of training and experience that gives a person the knowledge, skills, and abilities to do the job successfully will be considered qualifying. A highly qualified candidate may have a Bachelor of Arts (or equivalent work experience) in Arts Education or Early Childhood Development.

*This job announcement will close without notice when a sufficient number of applications have been received.