Hotel Sales Coordinator

Regis Corporation; Moorhead (MN); On-site; USD 22,041 - 24,108; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

DailyPay

401k

Paid training

Paid PTO

Referral program

Hotel discounts

Job summary

Kinseth Hotel Corporation seeks an organized administrative assistant to support the hotel sales department. The role includes answering phones, greeting visitors, handling mail, preparing reports, and maintaining files in a fast-paced environment.

Responsibilities include finalizing BEOs, rooming lists, tours, client gifts, and coordinating transportation. A reliable driving record is required; wage range is $16.00–$17.50 per hour with benefits after 60 days.

Responsibilities

• Answers hotel phones, greets visitors and provides information for the sales office.
• Distributes incoming mail and processes outgoing shipments (UPS, FedEx, etc.).
• Maintains hotel sales office files and keeps the business center stocked.
• Prepares hotel sales reports and updates reader boards.
• Maintains inventory of office supplies and creates door signs for meetings.
• Finalizes BEOs and rooming lists for functions.
• Conducts property tours and handles transportation requests.
• Meets or exceeds revenue and production goals set by leadership.
• Assembles sales kits and client gifts, and sends thank you letters.
• Follows up on payment issues with the property accountant and corporate office.

Skills

Customer service

Organization

Communication

Prioritization

Self-starter

Time management

Tools

Microsoft Office

Job description

Join our small office—your desk is waiting for you! Come learn, grow, and make a difference in the lives of our clients and guests. We're looking for someone who is ultra-reliable, positive, organized, and a true self-starter. In this fast-paced role, you'll manage a variety of tasks and responsibilities, so the ideal candidate can confidently prioritize deadlines, take initiative, adapt to changing needs, and keep everything running smoothly with a strong attention to detail.

This position requires reliable transportation and an insurable driving record.

Wage Range: $16.00–$17.50 per hour
Reports To: Director of Sales & Catering Manager

What we offer:

• Health, Dental, Vision and other benefits available after 60 days
• DailyPay
• 401k
• Paid Training
• Paid PTO
• Referral program
• Discounts at all Kinseth Hotel Corporation hotels and restaurants

SUMMARY

Assists hotel sales department with various administrative and sales duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Answers hotel phones, greets visitors and provides information as requested for the sales office.
• Distributes incoming mail and processes outgoing correspondence including shipments through UPS, Fed Ex, etc.
• Maintains hotel sales office files and ensures that sales office is kept neat and clean and that business center is fully stocked.
• Prepares hotel sales reports as directed and updates reader boards.
• Maintains inventory of office supplies and forms and creates door signs for meetings.
• Finalizes Banquet Event Orders (BEO) and rooming lists for functions.
• Conducts property tours and handles transportation requests.
• Meets and/or exceeds individual quantitative revenue and production goals set forth by the General Manager and/or Director of Operations.
• Makes up sales kits and client gifts and sends out thank you letters.
• Follows up on payment issues /adjustments with property accountant and corporate office as necessary.

KHC POLICIES:Responsible for following all KHC policies and procedures as set forth in the KHC handbook and property specific guidelines/standards.These policies include dress code, safety and performance standards.Employees must also maintain a professional image and report to work as scheduled.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.All employees must follow proper safety precautions at all times to avoid injuries.

While performing the duties of this job, the employee is regularly required to stand; use hands to handle, grasp or type; and talk or hear.The employee frequently is required to walk and reach with hands and arms.The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, bend or twist; smell; and to push, pull or lift over 10 pounds.The employee must occasionally lift and/or move up to 50 pounds.Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.