Hotel Front Desk Agent (Full Time / Part Time)

Texas Hotel Management; Houston (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

Texas Hotel Management seeks a Front Desk Agent in Houston to warmly welcome guests, manage smooth check-in/check-out, and handle reservations with accuracy.

Responsibilities include verifying guest details, processing payments, coordinating with departments, and upselling hotel services while maintaining guest privacy and delivering exceptional service.

Qualifications

• 1–3 years of Front Desk experience in hospitality.
• Excellent verbal and written communication skills.
• Knowledge of Opera PMS or similar hotel PMS is an advantage.
• Willingness to work flexible shifts including mornings, evenings, weekends and holidays.
• Ability to multitask in a fast-paced hotel environment.

Responsibilities

• Greet and welcome guests in a friendly, professional manner.
• Handle check-in and check-out procedures efficiently and accurately.
• Verify guest information, identification, reservations, and payment details.
• Process reservations, cancellations, modifications, and walk-ins.
• Provide information on hotel facilities, services, room types, rates, and local attractions.
• Respond promptly to guest requests and concerns.
• Escalate complaints to the Front Office Manager when required.
• Manage cash, credit card, and other payment transactions accurately.
• Maintain accurate guest records in the PMS.
• Coordinate with Housekeeping, Maintenance, Food & Beverage, and other departments.
• Monitor room availability and assist with allocations and upgrades.

Skills

Communication

Customer service

Interpersonal skills

Attention to detail

Multitasking

Professionalism

Teamwork

Time management

Cash handling

PMS knowledge

Language skills

Education

High school diploma

Hospitality degree preferred

Tools

Opera PMS

PMS software

Job description

The Front Desk Agent is responsible for providing a warm, professional, and efficient welcome to hotel guests while managing check-in, check-out, reservations, guest inquiries, payments, and other front office activities. The role requires excellent communication, customer service, and problem-solving skills to ensure a positive guest experience throughout their stay.

Key Responsibilities

• Greet and welcome guests in a friendly, professional, and courteous manner.
• Handle guest check-in and check-out procedures efficiently and accurately.
• Verify guest information, identification, reservations, and payment details.
• Process room reservations, cancellations, modifications, and walk-in bookings.
• Provide accurate information regarding hotel facilities, services, room types, rates, and local attractions.
• Respond promptly to guest requests, questions, and concerns.
• Handle guest complaints professionally and escalates issues to the Front Office Manager when required.
• Manage cash, credit card, and other payment transactions accurately.
• Maintain accurate guest records and update the hotel’s Property Management System (PMS).
• Coordinate with Housekeeping, Maintenance, Food & Beverage, and other departments to fulfill guest requests.
• Monitor room availability and assist with room allocation and upgrades when authorized.
• Maintain proper records of daily transactions, guest requests, and front desk activities.
• Answer and direct telephone calls and respond to guest emails or other inquiries.
• Ensure the front desk and reception area remain clean, organized, and presentable.
• Follow hotel policies, procedures, security standards, and guest privacy requirements.
• Assist with luggage, transportation arrangements, wake-up calls, and other guest services when required.
• Promote hotel services, facilities, packages, and upselling opportunities where appropriate.
• Complete shift handovers and communicate important guest information to the incoming team.
• Perform other duties assigned by the Front Office Manager or hotel management.

Requirements

• High school diploma or equivalent; a diploma or degree in Hospitality Management, Hotel Management, or a related field is preferred.
• 1–3 years of experience as a Front Desk Agent, Receptionist, Guest Service Agent, or similar hotel position.
• Previous experience in a hotel or hospitality environment is highly preferred.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Professional, pleasant, and well-groomed personality.
• Ability to remain calm and professional when handling difficult guests or stressful situations.
• Good computer skills and familiarity with hotel PMS software.
• Knowledge of Opera PMS or another hotel property management system is an advantage.
• Basic knowledge of cash handling and payment procedures.
• Strong attention to detail and organizational skills.
• Ability to multitask and work efficiently in a fast-paced hotel environment.
• Willingness to work flexible shifts, including mornings, evenings, weekends, and public holidays.
• Ability to work independently as well as part of a team.
• Good knowledge of English; additional languages are an advantage.

Key Competencies

• Guest Service Excellence
• Communication Skills
• Problem Solving
• Attention to Detail
• Professionalism
• Teamwork
• Time Management
• Conflict Resolution
• Cash Handling
• Sales & Upselling
• Computer/PMS Skills

Preferred Candidate Profile

The ideal candidate is guest-focused, professional, confident, courteous, and service-oriented, with the ability to create a positive first impression and ensure that every guest receives efficient and personalized service.