Hotel Finance Manager: Portfolio Accounting & Strategy

Wagner Hospitality Management; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Wagner Hospitality Management seeks an experienced finance professional to oversee the financial and accounting functions for its hotel and hospitality operations. You will lead daily accounting activities across the hotel portfolio, ensuring timely and accurate reporting, and supervise workflows while coordinating with property teams and external partners.

Responsibilities include preparing comprehensive financial statements, ownership and lender reporting packages, and maintaining strong

Responsibilities

• Review daily revenue reports, night audit postings, occupancy, ADR, RevPAR, tax postings, paid-outs, adjustments, rebates, refunds, and house accounts.
• Reconcile PMS, POS, OTA, credit card processor, bank deposits, and general ledger activity.
• Monitor room revenue, F&B revenue, spa/ancillary revenue, deposits, advance payments, no-show revenue, cancellation fees, and comp rooms.
• Preparing monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow reports
• Track capital projects, FF&E purchases, repair and maintenance expenses, reserve accounts, project invoices, deposits, retainage, and budget-to-actual reporting.
• Coordinate with ownership and operations to classify expenses properly between operating expense and capital expenditure.
• Managing accounts payable and accounts receivable, including vendor payments, guest billing, and collection processes
• Handling chargebacks, disputes, and credit card reconciliation processes across multiple hotel properties
• Reconciling bank accounts, credit card transactions, and general ledger accounts to ensure accuracy and completeness
• Recording, categorizing, and maintaining accurate financial records of all transactions, including income, expenses, assets, and liabilities using accounting software
• Monitoring daily, monthly, and seasonal revenues and expenses to identify trends and variances
• Processing payroll-related reporting and assisting with payroll reconciliation and compliance
• Assisting with month-end and year-end close processes, including accruals, journal entries, and account analysis
• Supporting budgeting and forecasting processes, including variance analysis and financial performance reporting
• Assisting with cash flow management, ensuring operational liquidity across hospitality properties
• Reconcile tax liabilities to PMS/POS reports and general ledger balances.
• Support compliance with occupancy tax, sales tax, meals tax, payroll tax, 1099 reporting, business licenses, and local filing requirements.
• Prepare tax documentation for filings and coordination with external accountants or auditors
• Assisting with internal and external audits by providing required financial documentation and explanations
• Conducting financial analysis to identify trends, cost‑saving opportunities, and revenue enhancement strategies
• Supporting risk management by identifying financial discrepancies, exposure points, and operational inefficiencies
• Maintaining organized financial systems and documentation for audit readiness and operational transparency
• Collaborating with property managers and corporate leadership to ensure accurate reporting, budget adherence, and operational efficiency across the hospitality portfolio
• Maintain internal controls over cash handling, credit card processing, refunds, voids, paid‑outs, petty cash, vendor setup, invoice approvals, and expense reimbursements.
• Review unusual adjustments, refunds, rate overrides, manual postings, and write‑offs.
• Ensure segregation of duties where practical across property and corporate accounting functions.
• Maintain vendor records, W‑9s, certificates of insurance, recurring contracts, payment terms, and aging schedules.
• Track major recurring obligations such as utilities, insurance, property taxes, franchise/brand fees, licenses, leases, and service contracts.

Job description

Wagner Hospitality Management seeks an experienced finance professional to oversee the financial and accounting functions for its hotel and hospitality operations. You will lead daily accounting activities across the hotel portfolio, ensuring timely and accurate reporting, and supervise workflows while coordinating with property teams and external partners.

Responsibilities include preparing comprehensive financial statements, ownership and lender reporting packages, and maintaining strong