Hotel Administrative Assistant — Guest Services & Admin Support

Infor; Temecula (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading hospitality organization is seeking a Hotel Administrative Assistant to provide vital administrative support. Responsibilities include coordinating communications, typing correspondence, and maintaining filing systems. Qualified candidates should have a high school diploma along with relevant experience, strong computer skills, and the ability to communicate effectively. The role requires flexibility in scheduling, especially during nights and weekends. This position is crucial for ensuring smooth operations within the team.

Qualifications

• Effective in reading and interpreting technical journals, financial reports, and legal documents.
• Responds to inquiries or complaints from guests and regulatory agencies.
• Calculates figures such as discounts, interest, commissions, and percentages.

Responsibilities

• Liaison with directors, managers and supervisors.
• Types all correspondence and maintains the filing system.
• Prepares operational reports and maintains departmental supplies.

Skills

Strong computer experience in Word, Excel, Windows

Effective communication in English

Tactful interaction with suppliers

Ability to draft correspondence

Flexibility to work nights, weekends, and holidays

Education

High school diploma or GED

Three years’ experience or equivalent combination

Job description

A leading hospitality organization is seeking a Hotel Administrative Assistant to provide vital administrative support. Responsibilities include coordinating communications, typing correspondence, and maintaining filing systems. Qualified candidates should have a high school diploma along with relevant experience, strong computer skills, and the ability to communicate effectively. The role requires flexibility in scheduling, especially during nights and weekends. This position is crucial for ensuring smooth operations within the team.