Hospitality Sales Coordinator — Site Visits & Proposals

Ontario Airport Hotel & Conference Center; Ontario (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Ontario Airport Hotel & Conference Center is seeking a Sales Coordinator to provide essential support to the sales team, manage client communications, and maintain accurate CRM data. The role is in-office and focuses on coordinating site visits, proposals, and follow-ups to ensure client satisfaction.

You will work closely with Sales Managers and operations to execute client requirements, prepare materials, and assist with weekly meetings.

Qualifications

• Degree or diploma in Hospitality, Tourism Management, Business Administration, or a related field preferred.
• 1–2 years of experience in hotel operations, sales administration, or a related hospitality role.

Responsibilities

• Coordinate all logistical aspects of site visits including room blocks, meeting room setups, transportation, amenities, welcome notes, dining arrangements, and vendor coordination.
• Prepare proposals, contracts, presentations, reports, and other documentation to support Sales Managers.
• Input new leads and maintain accurate customer data within sales systems (e.g., Envision).
• Answer incoming inquiry calls, qualify leads, and direct them to the appropriate Sales Manager.
• Assist with preparation of Banquet Event Orders (BEOs) and materials for weekly meetings.

Skills

Administrative

Organizational skills

Multitasking

Communication

Customer service

Interpersonal skills

Education

Hospitality/ Tourism Management degree

Business Administration diploma

Tools

Envision

Opera

Reserve

Job description

Ontario Airport Hotel & Conference Center is seeking a Sales Coordinator to provide essential support to the sales team, manage client communications, and maintain accurate CRM data. The role is in-office and focuses on coordinating site visits, proposals, and follow-ups to ensure client satisfaction.

You will work closely with Sales Managers and operations to execute client requirements, prepare materials, and assist with weekly meetings.