Hospitality/Facilities Assistant

Greenberg Traurig, LLP; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Greenberg Traurig, LLP in Miami is seeking a Hospitality/Facilities Assistant to join our Administrative Services Department. This role focuses on providing hospitality services and support for office functions, ensuring a seamless experience for clients and staff.

The ideal candidate is detail-oriented and proactive, with the ability to handle multiple tasks in a fast-paced environment. Flexibility in hours is required, as this position entails a commitment to quality service and organizational skills.

Join us to work in a collaborative setting with a strong focus on client service.

Qualifications

• Self-motivated and a team player, capable of working independently.
• Ability to lift up to 50 lbs without assistance.
• Strong problem-solving skills and ability to work well under pressure.

Responsibilities

• Delivers exceptional client service in a courteous manner.
• Plans and executes service requests for meetings and events.
• Maintains hospitality supplies and keeps areas clean and stocked.

Skills

Self-motivated

Team player

Client-focused work ethic

Problem-solving skills

Education

High school diploma or equivalent

Experience in hospitality or restaurant environment

Experience in maintenance environment

Tools

Microsoft Excel

Microsoft Outlook

Job description

Greenberg Traurig (GT), a global law firm with locations across 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work in an innovative and collaborative environment.

Join our Administrative Services Department as a Hospitality/Facilities Assistant in our Miami office

We are seeking a service-oriented professional who thrives in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and proactive in ensuring seamless hospitality and facilities support. A strong commitment to client service, adaptability to changing priorities, and the ability to work both independently and as part of a team are essential. If you are a problem-solver with a positive, can-do attitude, we invite you to join our team.

This role is in-office and requires flexibility to work overtime, including evenings or early mornings, as needed. This role reports to the Office Operations Manager.

Position Summary

The Hospitality/Facilities Assistant is responsible for providing hospitality services, including food and beverage service, conference room setup, and related support. This role also involves assisting with facilities and maintenance tasks to ensure the smooth operation of the office.

Key Responsibilities

• Delivers exceptional internal and external client service in a courteous and professional manner
• Plans and executes scheduled service requests for meetings and office events using the Service Tracker System
• Maintains hospitality supplies and equipment, ensuring availability and functionality
• Keeps conference rooms, kitchen areas, and food counters clean, organized, and fully stocked
• Sets up food counters promptly, ensuring readiness by scheduled times
• Responds quickly and accurately to guest requests and inquiries
• Performs minor patching and painting of interior walls, doors, and ceilings
• Shampoo carpets after hours in offices as needed
• Conducts routine maintenance tasks to maintain a safe and functional office environment using the Maintenance Work Order System
• Assists with receiving and managing deliveries efficiently
• Provides support for meetings and events, including setup, cleanup, and catering assistance
• Assists with other department activities as needed and takes on additional responsibilities as assigned
• Demonstrates bartending skills, including mixology, customer service, multitasking, and maintaining a clean, bar environment in fast-paced settings

Qualifications

Skills & Competencies

• Self-motivated and a team player, capable of working independently while accepting direction
• Flexible and adaptable in a fast-paced environment
• Strong client-focused work ethic and professional demeanor
• Ability to work under pressure, meet strict deadlines, and handle multiple tasks effectivelyExcellent attention to detail and strong organizational skills
• Ability to adapt to varied schedules and unique situations
• Strong problem-solving skills and ability to work well under pressure
• Ability to lift up to 50 lbs without assistance and up to 140 lbs with assistance
• Comfortable retrieving and replacing items from shelving units ranging from floor level to 8 feet high

Education & Prior Experience

• High school diploma or equivalent (preferred)
• Previous experience in a hospitality or restaurant environment (preferred)
• At least 2 years of experience in a maintenance environment (preferred)

Technology

• Proficiency in Microsoft Excel and Outlook, with the ability to learn new software programs quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.