Hospitality Coordinator (Part-Time)

QGenda; Ashland (OH); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Hybrid/Remote options

Job summary

QGenda in Uniontown, OH is seeking an organized, energetic receptionist to keep our Ohio office running smoothly, safely, and efficiently day in and day out. You will manage day-to-day facilities and create a welcoming environment for team members and visitors.

This part-time role runs Monday through Friday from 9:00am to 3:30pm, with options for hybrid or remote work where appropriate. You’ll greet guests, coordinate with vendors, handle mail, and support meeting logistics.

Qualifications

• 1–3 years of experience in reception, office administration, facilities coordination, hospitality, or a related office-management function.

Responsibilities

• Serve as the primary front desk contact greeting visitors, clients, and vendors.
• Maintain clean and organized shared spaces and conference rooms throughout the day.
• Act as the primary liaison with building management for repairs and security.
• Retrieve, distribute, and log incoming mail and packages; manage outgoing shipments.

Skills

Front desk

Organized

Excellent communication

Proactive problem solving

Job description

Who We Are

QGenda is redefining healthcare workforce management everywhere care is delivered. We're on a mission to empower the healthcare industry to better onboarding, deploy, and manage their workforce. Over 4,500 healthcare organizations have trusted us to help them make strategic workforce decisions through our unified software platform. With more than 800 employees across the US, we are united in our vision and culture to make a difference for our customers, while enjoying the day-to-day.

At QGenda, we value our employees and their contributions toward the success of the business. We strive to create a dynamic work environment that fosters growth, innovation, and collaboration, where employees can be proud of the work they do and the impact it has on the healthcare industry.

QGenda is headquartered in Atlanta.

To learn more about QGenda, visit us at qgenda.com or follow us on Instagram or LinkedIn.

About Your Role

We are looking for an organized, energetic, and detail-oriented individual to ensure our Ohio office runs smoothly, safely, and efficiently day in and day out. This person will manage our day-to-day facilities and cultivate a welcoming environment for both our team members and visitors.

This is a part-time position in the Uniontown, Ohio office with the following schedule: Monday through Friday from 9:00am - 3:30pm.

How You’ll Make an Impact

• Serve as the primary point of contact at the front desk. Enthusiastically greet visitors,clients, and vendors upon arrival, ensure they sign in properly, and notify their internalhosts.


• Maintain clean and organized shared spaces and conference rooms throughout the day,and keep the reception lobby immaculate.


• Act as the primary liaison with building management, reporting and coordinating repairsfor HVAC, plumbing, or electrical issues while ensuring proper building security.


• Retrieve, distribute, and log incoming mail and packages. Manage all outgoingshipments via UPS, FedEx, and USPS.


• Coordinate with Atlanta Office Manager to keep an accurate track of office supply inventory and ordering materials before stocks run low.


• Keep bathrooms and kitchens fully stocked with snacks, drinks, utensils, and paperproducts.


• Responsible for the set-up and clean-up of catering for corporate meetings.


• Help plan office celebrations and team lunches and lead seasonal office decorations.


• Serve as the point person for workplace safety, coordinating fire inspections, trackingemergency contacts, maintaining evacuation information, and managing routinerecycling and secure shredding services.

Who You Are

• Polished and Professional: Exceptional interpersonal skills with a warm, welcomingdemeanor.


• Organized and Detail-Oriented: Consistently show deep attention to detail, strongorganizational habits, and the ability to multitask effectively in a fast-paced environment.


• Excellent Communicator: Strong verbal, written, and phone communication skills toseamlessly manage vendor relationships, phone inquiries, and employee needs.


• Proactive Problem Solver: Ability to anticipate office needs and solve them before they disrupt the team.

Experience You Bring

• 1–3 years of experience in reception, office administration, facilities coordination, hospitality, or a related office-management function.

Applicants for this position must be authorized to work for any employer in the United States (U.S.), including being located in the US. We are unable to sponsor, take over sponsorship of, or hire candidates with an employment visa at this time.

What’s In It For You

We offer a comprehensive total rewards package to support our full-time employees and their family’s day-to-day needs, well-being and major life events, which includes:

• Fully company-paid options for medical (both in-person and virtual), dental and vision insurance


• Generous paid time off (PTO) policy to enjoy periods of uninterrupted rest and relaxation for a healthy work/life balance


• Paid parental leave for birth, adoption or permanent placement


• 401(k) with company match


• Options to work in a hybrid-working model or remotely from home, depending on the position


• Annual Costco membership, cell phone stipend, commuter benefits, in-office perks and more

QGenda delivers technology solutions to improve how healthcare is delivered and increase access — for everyone. We can only succeed by bringing together diverse minds, thoughts, ideas and team members to create better solutions for our customers and make us a better company as a whole. We are committed to creating a culture of embracing diversity, inclusion and equity for all.

QGenda is an Equal Employment Opportunity employer and makes all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, natural origin, ancestry, age, marital status, disability or genetic information, military status, status as a disabled or protected veteran or any other protected status under applicable law.

If you require accommodations or assistance to complete the online application process, please contact [e-mail] and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. We will respond to your email promptly.