Hospitality Coordinator

Profil; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A premier event management company is seeking an experienced Hospitality Coordinator to assist during a major international sporting event in New York. The role requires strong organizational skills and the ability to communicate effectively with guests and manage staff. Responsibilities include supporting hospitality desk operations, organizing guest amenities, and working with food and beverage services. A minimum of 4 years in event or hospitality operations is required. Availability from June 11 to July 24 is essential.

Qualifications

• 4+ years of event, hospitality, or large-scale operations experience.
• Strong communication and guest-facing skills.
• Ability to oversee and support Level 3 staff.
• Highly organized with excellent attention to detail.

Responsibilities

• Assist Hospitality Desk Manager with daily operations.
• Support uniform distribution and inventory management.
• Work with F&B Manager to oversee hotel and Suite F&B services.
• Coordinate amenity bag assembly based on guest arrivals.

Skills

Event management

Hospitality coordination

Communication skills

Organizational skills

Job description

Join to apply for the Hospitality Coordinator role at Profil.

Date and Location

Dates: Must be available June 11 – July 24.
Location: Must live within commutable distance to a host venue.

We are seeking experienced Level 2 Hospitality Coordinators to support a major international sporting event. This role combines Hospitality, Amenities/Gifting, and F&B responsibilities and will work closely with Level 1 Managers and senior program leaders. This is a guest‑facing role that requires professionalism, strong communication skills, and the ability to manage Level 3 staff.

Key Responsibilities

• Hospitality Desk Support
  • Assist the Hospitality Desk Manager with daily operations
  • Cross‑check welcome materials with arrival manifests
  • Maintain a clean, organized Hospitality Desk and guest flow area
  • Support guest onboarding and greet VIP arrivals
  • Update daily content for Hospitality Suite information screens
  • Provide on‑site support during peak arrival windows and transfers
• Amenities & Gifting
  • Assist with organizing, distributing, and tracking guest amenities
  • Support uniform distribution and inventory management
  • Coordinate amenity bag assembly based on guest arrivals
  • Assist with load‑in, room drops, deliveries, and post‑event reconciliation
  • Help prepare shipments of remaining items with logistics teams
• Food & Beverage Support
  • Work with the F&B Manager to oversee hotel and Suite F&B services
  • Review banquet orders daily and support pre‑con meetings
  • Ensure buffet and meal setups are correct, clean, replenished, and labeled
  • Coordinate bus snacks, coolers, ice, and beverage restocking with hotel and transportation teams
  • Support special dietary needs and guest requests

Requirements

• 4+ years of event, hospitality, or large‑scale operations experience
• Strong communication and guest‑facing skills
• Ability to oversee and support Level 3 staff
• Highly organized with excellent attention to detail
• Comfortable working in a fast‑paced, high‑profile environment
• Must be available June 11 – July 24
• Must live within commutable distance to a host venue