Hospitality Associate

RR Donnelley & Sons; Houston (TX); On-site; USD 19,000 - 28,000; Full time

Job summary

RR Donnelley & Sons in Houston, TX is seeking a Hospitality Associate to provide on-site hospitality and catering services, conference room setup, and reception support. The role includes coordinating with clients, vendors, and internal teams to ensure smooth meetings and events.

The ideal candidate has 1+ year in hospitality-related roles, strong organizational and communication skills, and the ability to work in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year of professional hospitality, restaurant or housekeeping experience.
• Ability to make independent decisions per business needs and policy.
• Strong interpersonal and written communication skills.
• Excellent organizational skills and ability to meet deadlines.
• Attention to detail and teamwork.
• Professional attire and demeanor required.
• Ability to work in a fast-paced, high-energy environment.
• Ability to handle multiple projects simultaneously.
• Experience with basic audio/visual equipment is a plus.

Responsibilities

• Check conference room and meeting schedule; note changes for accurate setup.
• Set up conference rooms per client request (A/V, food, beverages, utensils).
• Clean up conference rooms and return items to vendors as needed.
• Prepare coffee and beverages in assigned kitchens each morning.
• Maintain pantry and kitchen cleanliness; restock as needed.
• Communicate with supervisor on meeting request concerns or deadlines.
• Manage catering supplies inventory and reorder as needed.
• Place orders for food and beverages for meetings.
• Coordinate with vendors to ensure competitive pricing and vetting.
• Assist in training new hires and prioritizing workflow.
• Contribute ideas for process improvement.
• Answer phone in Office Services; adhere to policies.
• Use equipment and supplies cost-effectively; lift up to 50 lbs.

Skills

Interpersonal communication

Organizational skills

Deadline management

Attention to detail

Teamwork

Professional attire

Written communication

Problem solving

Multi-project handling

Audio/visual equipment

Phone etiquette

Self-motivation

Customer service

Light lifting up to 50 lbs

Education

High school diploma or equivalent

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Hospitality Associate position is responsible for providing hospitality and catering services as a client site including conference room set-up, reception assistance and other general office support as needed (copy, mail and intake functions)

Job duties:

• Check the conference room and meeting schedule throughout shift and make note of any changes to ensure meetings are set-up accurately.

• *Set up conference rooms according to client's request, including audio/visual equipment, food, beverages, utensils, ice, etc.

• Clean up conference rooms after use and return property to vendors if necessary.

• Prepare coffee and other beverages in assigned kitchens each morning.

• Clean up coffee makers Pantry in each kitchen in the evening. Throughout the day

• Communicate with supervisor or client on meeting request concerns or deadline issues.

• Maintain inventory of catering supplies and order supplies as needed.

• *Place orders for food and beverages for use during meetings

• Coordinate and act as liaison with personnel, food merchants, selected contact and outside vendor(s) to ensure the pricing is competitive and reviewed quarterly.

• Ensure the value-added products and services are secured at competitive rates that have been vetted

• Perform appropriate vendor selection and management associated with department services and/or products.

• Assist in training new hires.

• Prioritize workflow.

• Assist in process improvement ideas.

• Answer telephone in Office Services center.

• Adhere to Williams Lea policies in addition to client site policies.

• Use equipment and supplies in a cost-efficient manner.

• Must be able to lift up to 50 lbs. on a regular basis.

• Provide back-up support to Reception and/or Office Services as needed.

Qualifications

• High school diploma or equivalent.

• Minimum (1) year professional experience preferably in hospitality, restaurant or housekeeping industry.

• Able to make independent decisions that conform to business needs and policy.

• Strong interpersonal communication skills required.

• Excellent organizational skills required.

• Must be able to meet deadlines and complete all projects in a timely manner.

• Strong attention to detail is required.

• Must work well in a team environment.

• Professional attire and demeanor required.

• Good written communication skills.

• Good problem-solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.

• Ability to work in a fast paced, high-energy environment.

• Ability to work on multiple projects simultaneously.

• Ability to operate basic audio/visual equipment.

• Professional telephone demeanor.

• Ability to anticipate client's needs for meetings and events.

• Must be self-motivated with a positive can-do attitude.

• Proven customer service skills are required to create, maintain and enhance customer relationships.

Additional Information

The salary range for this role at the noted RRD location is $17.00 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.