Hospital Ward Clerk & Patient Records Coordinator

Sullivan County Community Hospital; Sullivan (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Sullivan County Community Hospital in Sullivan, IN is seeking a full-time clerical worker for the nursing/medical records unit. The role emphasizes accurate charting, order entry, and timely communication with physicians and pharmacy staff.

A High School diploma and at least one year in a healthcare setting are required, with CPR and CNA preferred but not required. The position involves working in a well-lit, well-ventilated unit with routine responsibilities that support patient care and

Qualifications

• One year hospital or other healthcare experience.
• Knowledge of medical terminology.
• CPR required; Certified Nursing Assistant preferred but not required (if working OB it is required).

Responsibilities

• Consistently complies with established Behavioral Expectations.
• Accurately inputs orders into computer as deemed appropriate.
• Sends copy of orders to pharmacy in timely manner.
• Maintains accurate census information.
• Keeps old and current charts in order.
• Assembles new charts and labels all forms.
• Readies paperwork/chart for patient transfer.
• Prepares chart for medical records upon patient discharge or transfer.
• Maintains logbooks as requested.
• Send forms to Physicians as required or requested.
• Accurately flags charts with pertinent data (e.g., allergies, fluid restrictions).
• Other duties as assigned.
• Professionally handles incoming/outgoing communications on the nursing unit.
• Relays phone messages to appropriate people.
• Directs visitors to patients.
• Communicates patient needs to appropriate persons.
• Coordinating and maintaining a satisfactory physical environment on the unit.
• Notifies Patient Access of patient discharges and transfers to new rooms.
• Notifies Food & Nutritional Services of menu changes, admissions and discharges.
• Prepare all charts for Physician Rounds as needed.
• Receives lab values over phone and reports to nurses as indicated.
• Informs appropriate persons of stat and now orders.
• Orders required requisition forms and chart forms.
• Assists in inventory as requested.
• Set up delivery tables using sterile technique.
• Post delivery break down and instrument count.
• Answers call lights.
• Ensure presence of prenatals and obtain as needed.
• Transport patients from registration to unit.
• Transport patients off unit as needed.
• Schedule 2-day follow-ups with doctor.
• Assist RN with patient care as needed.
• Provide nursery sitting.
• Obtain paperwork for birth certificates.
• Participates in orientation of new personnel.
• Participating in unit/hospital PI/QI as assigned.
• Puts up stock.
• Completes incident reports as indicated in timely manner.
• Reports on all patient family complaints to Department Director or House Supervisor in timely fashion.
• Supports Nursing Services by demonstrating flexibility with schedules and job duties.

Skills

One year hospital or other healthcare

Knowledge of medical terminology

Education

High School graduate or equivalent

Job description

Sullivan County Community Hospital in Sullivan, IN is seeking a full-time clerical worker for the nursing/medical records unit. The role emphasizes accurate charting, order entry, and timely communication with physicians and pharmacy staff.

A High School diploma and at least one year in a healthcare setting are required, with CPR and CNA preferred but not required. The position involves working in a well-lit, well-ventilated unit with routine responsibilities that support patient care and