Hospital Medicine Administrative Coordinator (Hybrid)

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 65,000; Full time

Job summary

UPMC Hospital Medicine seeks an experienced Administrative Coordinator to support physicians and APPs across UPMC Presbyterian/Magee, UPMC Shadyside, and UPMC Mercy. The role emphasizes collaboration, organization, and relationship-building within a team-focused setting.

The position follows a Monday–Friday 8:00am–4:30pm schedule with hybrid flexibility (2 days from home, 2 days at Presbyterian, 1 day at Shadyside) after training and business needs are met.

Qualifications

• 5 years experience in an increasingly responsible administrative support role required.
• Advanced skills in word processing, email/calendar, spreadsheets, presentations and databases.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data and use discretion and independent judgment.

Responsibilities

• Plans conferences for department and department head.
• Coordinates workflow of employees and provides complex administrative support to one or multiple departments.
• Performs responsibilities of an Administrative Assistant Sr.
• Assists in developing presentations and department communications.
• Reviews procedures to improve efficiency.
• Supports recruiting, hiring, training, and evaluation of staff.
• Analyzes complex information requests and identifies trends.
• Develops reports for executives or departments.
• Drafts correspondence and meeting minutes for department heads.

Skills

Administrative support

Communication with physicians/APPs

Organizational skills

Relationship building

Education

High school diploma or Associate degree

Tools

MS Office Suite

Job description

UPMC Hospital Medicine seeks an experienced Administrative Coordinator to support physicians and APPs across UPMC Presbyterian/Magee, UPMC Shadyside, and UPMC Mercy. The role emphasizes collaboration, organization, and relationship-building within a team-focused setting.

The position follows a Monday–Friday 8:00am–4:30pm schedule with hybrid flexibility (2 days from home, 2 days at Presbyterian, 1 day at Shadyside) after training and business needs are met.