Hospital Materials & Procurement Lead

Keck Medicine of USC; Los Angeles (CA); On-site; USD 36,000 - 57,000; Full time

Job summary

Keck Hospital of USC seeks a Materials Management Coordinator to support procurement, receiving, storage, and distribution of medical supplies and equipment across hospital departments. You will collaborate with Surgical Services, Materials Management, and physician offices to ensure cost-effective procurement and high-quality patient care.

The role emphasizes vendor relations, accurate inventory control, and timely order processing to minimize stock-outs and optimize par levels.

Qualifications

• High school diploma or equivalent.
• Two years hospital experience in OR/Materials Management.
• Knowledge of medical supplies used in hospital.
• Knowledge of sterile technique for supply handling.
• English language proficiency.
• Customer service orientation.
• Inventory management & contract compliance.
• Problem-solving ability.
• Strong organizational/time management.
• Computer skills, MS Office.

Responsibilities

• Support the coordination and management of the operational systems in supply chain, receiving, and distribution that complement the delivery of care to the patient.
• Coordinates timely ordering and receiving of all direct and non-direct delivery items. Ensure that items are properly received and distributed.
• Consistently communicates the updates on all orders to the appropriate source.
• Maintains accurate records ensuring all procurement activities are reconcilable with Accounting.
• Coordinates and ensure appropriate controls are in place to protect the assets of the facility and control expenses.
• Runs usage reports monthly to maintain accurate inventory par levels and making recommendations to Material Management on non-usage items to be removed from inventory.
• Works closely with operating room management to establish new product par levels.
• Assists in Materials Management to ensure the appropriate mapping of products to the correct financial subaccount.
• Establishes and maintains a process for tracking high dollar supply items, then reports to finance on an as needed basis.
• Coordinates and integrates department services on intradepartmental, interdepartmental, and facility levels.
• Works closely with the Manager and IT to maintain departmental software programs.
• Updates new items, CDM numbers and bin locations to ensure accurate cross matching between IT Systems.
• Assists and participates in the establishment and coordination of performance improvement and quality control activities which support the department and the facility.
• Make recommendations to Materials Management and Surgical Service management regarding cost savings opportunities and process improvements.
• Assist in providing orientation and training to staff.
• Responsible for coordinating and monitoring the space/resource requirements and utilization of outside resources.
• Responsible for maintaining communication and documentation for the storage of all supplies.
• Ensures recommended orders are performed daily to maintain inventory levels with minimal stock-outs.
• Performs cycle counts per hospital requirements
• Places orders, matches incoming supplies to packing slips and receives items per protocol.
• Acts on concerns or issues immediately rectifying the situation, while maintaining open communication with the Manager.
• Performs other related duties as assigned.
• Maintain appropriate par level for all Surgical Service locations utilizing Materials Management systems.
• Process recommended orders using Materials Management generated list.
• Maintain all additions and deletions to par level locations as required.
• Report all receipt discrepancies to the Buyers and supervisors in the department.
• Rotation of all supplies to minimize outdating of supplies. Monitor for outdated supplies.
• Notify supervisor of any back orders in a timely manner to insure stock availability at all times.
• Perform daily functions associated with count verification of all Surgical Services locations, to insure all par level counts are correct. This involves daily walkthrough of Surgical Service par level locations before placing orders.
• Verify that all Surgical Services supply is clearly labeled, including materials management number and bin location.
• Process all Surgical Services receipts, verify the order is correct.
• Maintain Surgical Services supply areas in a neat and orderly manner on a daily basis.
• Ensures required recommended orders are performed daily and as needed to maintain needed par levels to supply Surgical Services minimizing stock outs. Ensure overstock is returned timely.
• Perform other duties as assigned.

Skills

Hospital experience

Organization

Problem solving

Customer service

Inventory management

MS Office

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Keck Hospital of USC seeks a Materials Management Coordinator to support procurement, receiving, storage, and distribution of medical supplies and equipment across hospital departments. You will collaborate with Surgical Services, Materials Management, and physician offices to ensure cost-effective procurement and high-quality patient care.

The role emphasizes vendor relations, accurate inventory control, and timely order processing to minimize stock-outs and optimize par levels.