Hospital Inventory Clerk

University of Wisconsin-Madison; Madison (WI); On-site; USD 22,000 - 31,000; Full time

Job summary

UW Veterinary Care Hospital in Madison, WI is seeking an organized Hospital Inventory Clerk to join our Central Supply team, ensuring life-saving medical supplies and equipment are accurately tracked, stocked, and delivered to clinical units across the hospital. This full-time role offers a stable weekday schedule, predictable hours, and the opportunity to contribute to premier veterinary care.

This position provides a Monday–Friday, 8AM–5PM schedule with a 1-hour lunch, competitive benefits,

Qualifications

• Minimum 1 year experience ordering and managing inventory.
• Able to lift at least 50 pounds independently.
• Able to stand, walk, bend, reach, push, and pull loaded carts (up to 100+ lbs).
• Safely manipulate boxes, use box cutters, handle barcode scanners, unpack fragile or specialized medical supplies.
• Proficiency with basic computer systems and digital forms.
• Basic arithmetic to count, verify shipments and reconcile stock.

Responsibilities

• Shelves inventory and maintains organization (30%).
• Generates inventory reports to account for stock and usage (10%).
• Tracks inventory levels and places replenishment orders (10%).
• Inspects and inventories received items and processes notifications (30%).
• Accurately pick, pack, and manage daily distribution of medical supplies to clinical units (10%).
• Monitor inventory par levels and adjust to prevent stockouts (10%).

Skills

Inventory management

Lifting capability

Computer skills

Barcode scanning

Arithmetic skills

Education

High School Diploma

Associate’s Degree Preferred

Tools

Microsoft Office 365

Inventory software

Job description

Current Employees

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

University Staff

Employment Type

Regular

Job Profile

Inventory Control Coordinator I

Job Summary

UW Veterinary Care (UWVC) is seeking an organized and proactive Hospital Inventory Clerk to join our Central Supply team. In this vital role, you will serve as the backbone of our clinical operations, ensuring that life-saving medical supplies, materials, and equipment are accurately tracked, stocked, and delivered to veterinary teams across the hospital. Your attention to detail directly impacts our ability to provide world-class care to our animal patients every day.

At UWVC, you become part of a compassionate community dedicated to advancing animal health and supporting veterinary excellence. This full‑time position offers a stable weekday schedule, predictable hours, and the opportunity to make a meaningful difference behind the scenes of a premier veterinary teaching hospital.

Schedule

Monday‑Friday, 8AM‑5PM, with 1‑hour, unpaid lunch

Key Job Responsibilities

• Shelves inventory and maintains organization (30%)
• Generates inventory reports to account for available stock and usage (10%)
• Tracks inventory levels and places replenishment orders following established vendor procurement procedures (10%)
• Inspects and inventories received items and processes notifications to appropriate entities (30%)
• Accurately pick, pack, and manage the daily distribution of medical supplies to various clinical units and specialty services throughout the hospital (10%)
• Monitor inventory par levels across Central Supply and Omnicell locations, making strategic adjustments to prevent stockouts and support seamless hospital workflows (10%)

Department

School of Veterinary Medicine

UW Veterinary Care Hospital

Purchasing

Compensation

The starting hourly rate for the position is $19.00/hour (but is negotiable based on experience and qualifications).

UW Veterinary Care offers competitive wages (including night and weekend differential, if applicable), outstanding employee benefits https://hr.wisc.edu/benefits/new-employee-benefits-enrollment/benefits-for-employees-covered-by-the-wrs/, ample paid time off https://hr.wisc.edu/benefits/leave/paid-leave/ .

Required Qualifications

• Minimum of 1 year experience ordering and managing inventory
• Ability to lift a minimum of 50 pounds independently
• Ability to stand, walk, bend, reach, push, and pull loaded stock carts (weighing up to 100+ lbs on wheels) for extended periods throughout an 8-hour shift.
• Ability to safely manipulate boxes, use box cutters, handle barcode scanners, and unpack fragile or specialized medical supplies.
• Proficiency with basic computer systems, web browsers, and standard office software (e.g., Microsoft Office/365, email, and digital forms).
• Basic arithmetic skills to accurately count, verify shipment quantities, calculate par replenishment units, and perform stock reconciliations.

Preferred Qualifications

• Demonstrated experience setting, monitoring, and optimizing inventory par levels in a high‑volume warehouse, healthcare, or retail setting to minimize stockouts and excess inventory.
• Hands‑on experience using modern inventory management software or automated stock tracking applications.
• Strong organizational skills with a proven track record of maintaining clean, efficient, and well‑categorized storage areas.
• Quick learner with strong digital literacy, comfortable learning new software platforms, operating barcode/RFID scanners, and maintaining accurate digital records.
• Prior experience managing inventory, medical supplies, or pharmaceuticals in a hospital, clinical, or veterinary environment.
• Experience reviewing inventory usage reports, analyzing consumption trends, and recommending stock adjustments to support daily operational needs.
• Excellent interpersonal and communication skills to effectively collaborate with clinical staff and purchasing and inventory teams.

Education

High School Diploma Required

Associate’s Degree Preferred

Contact Information

Hiring Manager: Kate Hawley, Assistant Hospital Director, [e-mail]

Human Resources Support: Anne Kaldunski, HR Coordinator, [e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.