Hospital Inventory Clerk

University of Wisconsin; Madison (WI); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Night/weekend differential

Paid time off

Employee benefits enrollment

Job summary

University of Wisconsin–Madison is seeking a Hospital Inventory Clerk for UW Veterinary Care. The role supports Central Supply, ensuring medical supplies and equipment are accurately tracked, stocked, and delivered to veterinary teams daily.

The position offers a full-time weekday schedule (Mon-Fri, 8AM-5PM) with a stable routine and the chance to impact hospital operations behind the scenes.

Qualifications

• Minimum 1 year experience ordering and managing inventory.
• Ability to lift 50 pounds independently.
• Stand/walk/bend/reach/push/pull loaded carts for 8 hours.
• Proficiency with MS Office/365 and digital forms.
• Basic arithmetic for counts and replenishment.

Responsibilities

• Shelves inventory and maintains organization (30%).
• Generates inventory reports for stock and usage (10%).
• Tracks inventory levels and places replenishment orders (10%).
• Inspects and inventories received items and routes notifications (30%).
• Pick, pack, and distribute medical supplies to clinical units (10%).
• Monitor par levels at Central Supply and Omnicell to prevent stockouts (10%).

Skills

Inventory management

Physical strength

Box handling

Computer skills

Arithmetic skills

Barcode scanning

Inventory software

Education

High School Diploma

Associate’s degree

Tools

Inventory software

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Inventory Control Coordinator I

Job Summary:

UW Veterinary Care (UWVC) is seeking an organized and proactive Hospital Inventory Clerk to join our Central Supply team. In this vital role, you will serve as the backbone of our clinical operations, ensuring that life-saving medical supplies, materials, and equipment are accurately tracked, stocked, and delivered to veterinary teams across the hospital. Your attention to detail directly impacts our ability to provide world‑class care to our animal patients every day.

At UWVC, you become part of a compassionate community dedicated to advancing animal health and supporting veterinary excellence. This full-time position offers a stable weekday schedule, predictable hours, and the opportunity to make a meaningful difference behind the scenes of a premier veterinary teaching hospital.

Schedule:

Monday-Friday, 8AM-5PM, with 1-hour, unpaid lunch

Key Job Responsibilities:

• Shelves inventory and maintains organization (30%)

• Generates inventory reports to account for available stock and usage (10%)

• Tracks inventory levels and places replenishment orders following established vendor procurement procedures (10%)

• Inspects and inventories received items and processes notifications to appropriate entities (30%)

• Accurately pick, pack, and manage the daily distribution of medical supplies to various clinical units and specialty services throughout the hospital (10%)

• Monitor inventory par levels across Central Supply and Omnicell locations, making strategic adjustments to prevent stockouts and support seamless hospital workflows (10%)

Department:

School of Veterinary Medicine

UW Veterinary Care Hospital

Purchasing

Compensation:

The starting hourly rate for the position is$19.00/hour(but is negotiable based on experience and qualifications).

UW Veterinary Care offers competitive wages (including night and weekend differential, if applicable), outstanding employee benefitshttps://hr.wisc.edu/benefits/new-employee-benefits-enrollment/benefits-for-employees-covered-by-the-wrs/ , ample paid time offhttps://hr.wisc.edu/benefits/leave/paid-leave/.

Required Qualifications:

• Minimum of 1 year experience ordering and managing inventory

• Ability to lift a minimum of 50 pounds independently

• Ability to stand, walk, bend, reach, push, and pull loaded stock carts (weighing up to 100+ lbs on wheels) for extended periods throughout an 8-hour shift.

• Ability to safely manipulate boxes, use box cutters, handle barcode scanners, and unpack fragile or specialized medical supplies.

• Proficiency with basic computer systems, web browsers, and standard office software (e.g., Microsoft Office/365, email, and digital forms).

• Basic arithmetic skills to accurately count, verify shipment quantities, calculate par replenishment units, and perform stock reconciliations.

Preferred Qualifications:

• Demonstrated experience setting, monitoring, and optimizing inventory par levels in a high-volume warehouse, healthcare, or retail setting to minimize stockouts and excess inventory.

• Hands-on experience using modern inventory management software or automated stock tracking applications.

• Strong organizational skills with a proven track record of maintaining clean, efficient, and well‑categorized storage areas.

• Quick learner with strong digital literacy, comfortable learning new software platforms, operating barcode/RFID scanners, and maintaining accurate digital records.

• Prior experience managing inventory, medical supplies, or pharmaceuticals in a hospital, clinical, or veterinary environment.

• Experience reviewing inventory usage reports, analyzing consumption trends, and recommending stock adjustments to support daily operational needs.

• Excellent interpersonal and communication skills to effectively collaborate with clinical staff and purchasing and inventory teams.

Education:

High School Diploma Required

Associate’s degree Preferred

Contact Information:

Hiring Manager: Kate Hawley, Assistant Hospital Director,[e-mail]

Human Resources Support: Anne Kaldunski, HR Coordinator,[e-mail]

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.