Hospice Administrative Specialist

Bristol-Hospice; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Tuition Reimbursement

PTO and Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA

401(k)

Mileage Reimbursement

Advanced training programs

Job summary

Bristol Hospice in Madison, WI seeks a detail‑oriented Business Office Specialist to support the Executive Director and Business Office Manager with clerical duties across the hospice office.

You will handle correspondence, manage calls, assist with billing of Medicare/Medicaid/private pay, maintain patient records, and help keep manuals and logs up to date. Strong data entry and 50 wpm typing are preferred.

Qualifications

• Healthcare data entry experience preferred.
• Experience with medical billing is a plus.
• Excellent computer skills and attention to detail.
• Ability to maintain patient confidentiality and HIPAA compliance.

Responsibilities

• Provide office functions including handling correspondence and word processing for hospice organization; manage calls and filing.
• Assist BOM in maintaining minutes of meetings.
• Assist BOM with Doctor's order forms ensuring completion and sign-off per Medicare/Medicaid rules; log submissions.
• Enter DARs and log submissions when online systems are down or during emergencies.
• Assist BOM in accurate patient billing data entry and processing of Medicare/Medicaid/private payer claims.
• Prepare monthly billing and accounts receivable reports; alert management to late/missing documents.

Skills

Typing 50 wpm

Word processing

Medical terminology

Job description

Bristol Hospice in Madison, WI seeks a detail‑oriented Business Office Specialist to support the Executive Director and Business Office Manager with clerical duties across the hospice office.

You will handle correspondence, manage calls, assist with billing of Medicare/Medicaid/private pay, maintain patient records, and help keep manuals and logs up to date. Strong data entry and 50 wpm typing are preferred.