Honors Administrative & Operations Coordinator

Towson; Dayton (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

The University Honors Program seeks an Administrative and Operations Coordinator to provide administrative, operational, financial, and project support, helping the office serve more than 1,300 undergraduate students.

You will help manage office operations, budgets and purchasing, HR transactions, events, communications, and strategic initiatives; you will work with six full-time and part-time staff and collaborating university partners.

Qualifications

• Associates degree or at least 45 college hours.
• Two years of work experience in student services or administrative setting.
• Ability to work in person during work hours (M–F 8:30 AM to 4:30 PM).
• Ability to maintain confidentiality of information and records.
• Effective written and verbal English communication skills.
• Effective organizational skills and attention to detail.
• Experience with budget tracking, purchasing, or financial processes.
• Effective computer skills (Microsoft Office and Google Workspace).

Responsibilities

• Provide administrative, operational, financial, and project support to the University Honors Program.
• Assist with office operations, budget and purchasing processes, HR transactions, and events logistics.
• Support communications and strategic initiatives for the program.
• Collaborate with six full-time and part-time staff and university partners to ensure efficient operations.
• Manage multiple priorities with discretion and professionalism.
• Foster an inclusive, welcoming environment aligned with the unit's mission.

Skills

Written & verbal English

Organizational skills

Confidentiality

Budget tracking

Office proficiency

Education

Associates degree or 45 credit hours

Bachelor's Degree (preferred)

Tools

Microsoft Office

Google Workspace

HR systems (Banner/Cognos/Runway)

Job description

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Honors Administrative & Operations Coordinator

Join the University Honors Program and help create an exceptional experience for more than 1,300 undergraduate students! As the Administrative and Operations Coordinator, you'll play a vital role in keeping our office running smoothly by providing administrative, operational, financial, and project support.

The Administrative and Operations Coordinator provides comprehensive administrative, operational, financial, and project support to the University Honors Program which supports 1300 undergraduate students. This position serves as a central resource for office operations, budget and purchasing processes, HR and personnel transactions, event and program logistics, communications, and strategic initiatives. The coordinator works closely with six full-time and part-time Honors staff as well as university faculty, staff, students, alumni, prospective students, and external partners to ensure efficient operations and exceptional service. The position requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities simultaneously. The coordinator fosters a welcoming and inclusive environment while supporting the mission and goals of the units served.

Minimum Qualifications:

• -Associates degree or at least 45 hours of college coursework
• -Two years of work experience in student services or administrative setting
• -Ability to work in person during work hours (M-F 8:30 AM to 4:30 PM) is an essential function of the position
• -Ability to maintain confidentiality of information and records
• -Effective written and verbal English communication skills
• -Effective organizational skills and attention to detail
• -Experience with budget tracking, purchasing, or financial processes
• -Effective computer skills (Microsoft Office and Google Workspace)

Preferred Qualifications:

• -Bachelor's Degree
• -Five years of experience in student services or administrative setting or higher education
• -Experience bookkeeping, budgeting or accounting
• -Experience with Banner, Cognos, Runway, or other university systems
• -Experience processing HR transactions and personnel forms
• -Experience with event planning and project management
• -Excellent written and verbal English communication skills
• -Demonstrated ability to prioritize and multitask when coordinating activities and meet deadlines with minimal to no supervision
• -Demonstrated experience communicating effectively, developing and maintaining relationships with persons at all levels within and external to the university
• -Demonstrated attention to detail
• -Demonstrated experience providing inclusive, effective and responsive customer service to constituents
• -Knowledge of and sensitivity to a Catholic Marianist work environment
• -Ability to work flexible hours as needed

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.