Homeless Services Project Supervisor

City of Oxnard; Oxnard (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

The City of Oxnard seeks a Homeless Services Project Supervisor to lead city-wide homeless initiatives, including Navigation Center operations and encampment response. You will manage state and federal grants, oversee case management programs, and supervise division staff.

Responsibilities include budget and contract oversight, performance evaluation, and reporting to city leadership. Strong collaboration with partners and compliance with funding requirements are essential.

Qualifications

• Five (5) years of journey-level professional experience in the area of assignment.
• Two (2) years of supervisory experience.
• Bachelor’s degree in business administration, finance, accounting or related field.
• Valid California Class C Driver’s License.

Responsibilities

• Provide leadership and oversight of city-wide homeless initiatives and grant-funded programs.
• Manage budgets, contracts, amendments and invoices.
• Supervise division staff and coordinate staff development.
• Prepare reports and presentations for City Council and stakeholders.
• Coordinate with internal and external partners to advance local homeless services goals.

Skills

Leadership

Oversight

Grant management

Staff supervision

Budgeting

Data analysis

Cross-sector collaboration

Education

Bachelor’s degree in business administration, finance, accounting or related field

Tools

Microsoft Office/Google

Job description

Description

The City of Oxnard’s Homeless Services Division is seeking a Homeless Services Project Supervisor. This position provides leadership and oversight of Citywide homeless initiatives, including Navigation Center Operations, Foul Weather, Street Outreach, and Encampment Response Efforts, while managing the City’s State and Federal grants for homeless services, the Homeless Case Management Program, and Staff.

What You’ll Do

• Oversee and manage the Division’s day-to-day operations, including:
• Provision of services supporting current and formerly unhoused individuals and families, through direct case management and through subordinate and partner organizations
• State and federal grants for provision of services
• Division budgets, contracts and amendments, and invoices
• Work, performance and professional development of division staff
• Lead cross-sector collaborations and coordinate local initiatives supporting encampment response, transitional housing, rapid rehousing, street outreach, homelessness prevention, emergency housing, and the annual Point-in-Time Count
• Provide oversight and operational support for the City’s Navigation Center Operations agreement
• Ensure compliance with all applicable laws, regulations, statutes, policies, and government funding requirements
• Track and analyze program data, evaluate effectiveness, and prepare required reports
• Participate in the recruitment, training, supervision, and performance evaluation of assigned staff; address and resolve performance issues as needed
• Assist in preparing staff reports and deliver presentations to City Council, boards, and community stakeholder groups
• Prepare grant applications, develop and manage scopes of work, ensure performance of subrecipient service providers, monitor compliance with funding requirements, and ensure timely submission of all required reports, data, and metrics internally and when required to satisfy requirements from external funders and partner agencies
• Coordinate with other divisions, departments, and organizations to forward local and regional goals for the provision of services
• Contribute to the development, administration, and oversight of the Division’s budget

Payroll/Classification Title

Administrative Services Administrator/ Supervisor

Distinguishing Characteristics

This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.

Supervision Exercised/ Supervision Received

Incumbents may supervise professional, paraprofessional, and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure, or consideration of risk management.

Work Schedule

The normal workweek is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm. Depending on the work assignment, staff may be assigned to a shift outside standard work hours. In addition, this position may be required to work additional hours in response to workload peaks and changes in departmental needs. The standard work environment varies depending on assignment, but is typically either dependent on each position, which is primarily in an office setting, or out in the field. The City does not offer hybrid or remote work.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
• Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
• Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
• Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.
• Performs other duties of a similar nature and level as assigned.

Position Specific Responsibilities Might Include

Positions assigned to housing may be responsible for:

• Providing program oversight and supervision for City housing authority programs and/or housing units;
• Ensuring that laws, rules and regulations are implemented;
• Reviewing and approving staff work;
• Performing compliance review of contracts;
• Preparing and monitoring budgets.

Positions assigned to management analysis/program administration may be responsible for:

• Providing advanced journey-level work and staff assistance for the city manager’s office or in the management of a city-wide function;
• Overseeing a department/division budget;
• Coordinating the procurement process;
• Administering contracts;
• Conducting public information and outreach including media relations;
• Supervising department/division support staff;
• Conducting analyses;
• Reviewing and approving expenditures;
• Preparing billings and coordinating receivables;
• Reviewing and/or calculating complex fees;
• Managing politically sensitive and/or highly complex projects;
• Representing the City to the media.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

Education

• Bachelor’s degree in business administration, finance, accounting or related field

Experience

• Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory experience

Licensing/Certifications

• Valid California Class C Driver’s License with a satisfactory driving record

Other Requirements

• Must be able to effectively communicate in English, both orally and in writing.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:

Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

This position is not governed by the overtime provisions of the federal Fair Labor Standards Act and is not eligible for overtime pay.

Equal Opportunity

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

Reasonable Accommodation

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

Legal Requirement

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781dhs.gov/e-verify.

Retirement Contributions

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Safety Designated Positions: New members (as defined by PEPRA), 2.7% @ 57; “Classic” members 3% @ 50. The employee will be required to pay a portion of their annual earnings toward their retirement depending on their relevant MOU. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates

Leave accrual rates vary between 6.24 – 11.78 hours per pay period based on years of service.

Administrative Leave

Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation

The City contributes 1% of employee salary to a 401(a) plan of its choosing.

Retirement Health Savings

The City contributes 1% to a retirement health savings account.

Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Health And Dental

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two - For employees hired on or after January 1, 2023, the City will contribute $2,054 per month towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will provide $66.80 per month towards dental insurance.

Holidays

The City observes 12 holidays per year

Life Insurance

City employees receive Basic Life Coverage ($7,500) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement

Full-time employees are eligible for 100% reimbursement for work-related coursework up to a maximum of $5,000 per fiscal year.

01

Do you possess a Bachelor's Degree or higher in business administration, finance, accounting or a related field? Please note: Educational information provided on this application is subject to verification upon offer of employment. If you obtained your college diploma or degree outside of the United States, you will be required to submit a foreign credential evaluation verifying equivalency to a U.S. accredited college degree prior to appointment to the position.

• Yes
• No

02

Do you have Five (5) years of journey-level professional experience in area of assignment?

• Yes
• No

03

Do you have 2 years of supervisory experience?

• Yes
• No

04

If you answered yes to the previous question, please describe in detail your experience.

05

Do you possess a valid California Class C Driver’s License with a satisfactory driving record?

• Yes
• No
• Required Question