Home Medical Equipment Representative

Intermountain Healthcare Inc.; Woods Cross (UT); On-site; USD 27,000 - 36,000; Full time

Benefits offered by this job

Benefits package

Job summary

Intermountain Healthcare Inc. is seeking an Home Medical Equipment Coordinator in Woods Cross, UT, to manage patient orders from intake through delivery.

You will coordinate referrals, verify insurance, and ensure accurate documentation while guiding patients and caregivers on equipment use, safety, and care. You will perform one-on-one equipment fittings, schedule deliveries, and assist with discharge planning to ensure timely home setups.

Qualifications

• Demonstrated experience in a customer service role.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and accuracy in documentation.
• Effective organizational and time management abilities.
• Proficiency with basic computer applications and EMR systems.

Responsibilities

• Delivers exceptional customer service by promptly addressing calls, emails, chats, and in-person inquiries; triages and routes to the right departments.
• Coordinates patient intake and order processing in the EMR, verifies insurance or self-pay status at intake.
• Manages delivery and fulfillment of medical equipment, coordinating with delivery staff for timely setup.
• Supports patient discharges and transitions of care with hospital liaisons to ensure proper equipment setup at home.
• Processes POS transactions and coordinates delivery or pickup in clinical and retail settings.
• Collaborates across departments to maintain seamless service delivery and efficient workflows.
• Demonstrates problem-solving and compliance knowledge regarding Medicare, Medicaid, and third-party billing, plus privacy rules.

Skills

Customer service

Communication

Attention to detail

Time management

Computer literacy

English proficiency

Teamwork

Tools

EMR software

Job description

Job Description:The Home Medical Equipment Coordinator is responsible for the intake, coordination, and timely implementation of Home Medical Equipment (HME) and supply orders. Acting as a key liaison among referral sources, providers, patients, and internal service lines, this role ensures accurate documentation, verifies medical necessity, and maintains clear communication throughout the order process. The coordinator manages patient orders from start to finish, including reviewing referrals, coordinating deliveries, and providing essential patient education. They also facilitate one-on-one equipment set-ups or fittings, ensuring patients and caregivers are properly instructed on the use, care, and safety of the equipment provided. If in a Field / Delivery role the coordinator is responsible for making timely deliveries of Home Medical Equipment (HME) products and supplies to customers.Schedule : Monday - FridayHours : 8:00 - 5:30pmEssential FunctionsDelivers exceptional customer service by promptly and courteously responding to phone calls, emails, chats, and in-person inquiries; accurately triages and routes communications to appropriate departments or staff.Coordinates patient intake and order processing by gathering referral information, entering data into the Electronic Medical Record (EMR), and verifying insurance benefits or self-pay status at the time of intake.Manages the delivery and fulfillment of medical equipment and supplies, selecting appropriate delivery methods to meet patient and company needs, and ensuring timely coordination with delivery staff or services.Supports patient discharges and transitions of care by working closely with hospital liaisons and case managers to ensure timely and appropriate equipment setup for home use.Provides one-on-one patient support, including equipment education, fittings, and verifying that equipment selections align with physician orders and patient-specific needs.Processes Point of Sale (POS) transactions by entering orders, receiving payments, and coordinating delivery or patient pick-up in both clinical and retail settings.Collaborates across departments to ensure seamless service delivery, maintains effective internal and external relationships, and contributes to daily workflow organization and prioritization.Demonstrates strong problem-solving and compliance knowledge, addressing concerns promptly while maintaining a working understanding of Medicare, Medicaid, and third-party billing requirements, as well as privacy and confidentiality regulations.Skills Customer ServiceOrder Entry & ProcessingCommunicationInterpersonal SkillsPatient CareReferral ManagementTelephone System ProficiencyComputer LiteracyMedical Equipment KnowledgeProblem SolvingRequired QualificationsDemonstrated experience in a customer service role, with a focus on professionalism, empathy, and responsiveness.Proven ability to work independently with strong self-motivation, accountability, and sound judgment.Excellent verbal, written, and interpersonal communication skills, with the ability to interact effectively with diverse individuals.Strong attention to detail, accuracy, and dependability in managing tasks and documentation.Effective organizational and time management skills, with the ability to prioritize and manage multiple responsibilities.Proficiency in using basic computer applications, including word processing, spreadsheets, databases, internet, email, and scheduling tools.Ability to understand and speak English clearly, follow verbal and written instructions, and communicate effectively with patients and team members.Demonstrated ability to adapt to changing priorities and work collaboratively in a team-oriented environment.Field/Delivery Positions: Current driver’s license insured and reliable transportation, and an acceptable driving record. (will be verified)Preferred QualificationsExperience working with home or durable medical equipmentExperience Coordinating office operations and administrative tasksExperience providing direct or supportive patient carePhysical RequirementsOngoing need for employee to see and read information, labels, assess patient needs, identify HME equipment and supplies.Frequent interactions with both patients/customers and /or patient care providers, and employees that require employee to communicate verbally and in writing as well as hear and understand spoken information, customer/patient needs, and issues, quickly and accurately.Hearing/Listening, Manual DexterityInteract with others requiring the employee to communicate information.Operate computers and other office equipment requiring the ability to move fingers and hands. See and read computer monitors and documents.Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipmentLocation:Homecare - Woods CrossWork City:Woods CrossWork State:UtahScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$19.50 - $26.48We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.All positions subject to close without notice.