Home Care Administrator

CareRing Health; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

CareRing Health is looking for a Branch Manager in Pittsburgh, PA, to oversee daily operations and ensure compliance with all state regulations. You will lead a team, maintain employee records, and optimize performance through effective management.

The ideal candidate must have an Associate’s Degree and at least two years in a healthcare supervisory role. Strong organizational and communication skills are essential for this position.

Qualifications

• Two years of healthcare supervisory experience REQUIRED.
• Strong organizational skills with the ability to manage multiple tasks.
• Experience in team development and performance evaluation.

Responsibilities

• Oversee daily office operations and ensure compliance.
• Monitor various departments and maintain regulatory compliance.
• Analyze performance using Key Performance Indicators (KPIs).
• Collaborate with HR for hiring and employee development.

Skills

Excellent Organizational Skills

Progressive Team Development Experience

Critical Thinking Skills

Good Interpersonal Communication Skills

Ability to adapt to change

Must be reliable

Knowledge of performance evaluation procedures

Results-oriented approach

Proficiency with Microsoft Office

Proficiency with Google Suite

Education

Associate’s Degree in relevant field

Job description

Overview

We are seeking a Branch Manager to join our team. The Branch Manager will be responsible for overseeing the office facility and day-to-day operations. The Branch Manager will ensure that the office is operating efficiently and solve any issues that may arise within the building or with administrative operations to meet the needs of our consumers and employees.

Responsibilities

• Monitors and oversees the various departments within the agency.
• Maintain compliance with all state and regulatory bodies.
• Maintain compliance with all Patriot Home Care policies and Standard Operating Procedures (SOPs).
• Maintain and review job descriptions for all employees at least annually.
• Maintain office employee and Direct Care Worker personnel files.
• Analyze and identify trends via Key Performance Indicators (KPIs) to meet the weekly, quarterly and annual goals of the agency.
• Review assessment reports for all departments and implement opportunities for process improvements.
• Review the authorized and unauthorized hours reports (total underutilized, overutilized, and total hours on hold).
• Review bi-weekly payday reports.
• Review Enterprise Incident Management reports and incidents from the prior week.
• Review payroll escalations and ensure that billable hours are verified.
• Review weekly Patient/ Caregiver Lead reports and marketing events.
• Review new patients that have been staffed the prior week and ensure that scheduling discrepancies are elucidated.
• Review and track enrollment and transfer cases.
• Review progress with Direct Care Worker onboarding with the Human Resources Department.
• Ensure compliance with Direct Care Worker annual education and Tuberculosis (TB) screenings.
• Establish and implement policies and procedures regarding the rights and responsibilities of consumers.
• Assist with filing appeals for decreases in patient’s hours.
• Maintain and update consumer records as mandated by state regulations.
• Report major and adverse events within timeframes as mandated by state and regulatory bodies.
• Prepare and maintain a comprehensive emergency management plan that is consistent with national standards and local and state plans.
• Establish and implement an infection prevention and control program based upon Centers for Disease Control and Prevention and other nationally recognized guidelines.
• Ensure that the assessment team’s plan of care for patients is accurate and up to date.
• Collaborate with Human Resources for hiring internal positions for the agency.
• Routine meetings with office employees to promote a culture of talent development, retention and accountability.
• Perform various duties as assigned by management.

Qualifications

• Excellent Organizational Skills
• Progressive Team Development Experience
• Critical Thinking Skills
• Good Interpersonal Communication Skills
• Ability to adapt to change
• Must be reliable
• Knowledge of performance evaluation procedures
• Results‑orientated approach
• Proficiency with Microsoft Office and Google Suite
• Associate’s Degree in relevant field REQUIRED
• Two years of healthcare supervisory experience REQUIRED