Hollow Metal Order Writer

Innovative Opening Solutions; Cincinnati (OH); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

PTO and healthcare

Opportunities for professional growth and training

Growth opportunities and training

Job summary

A construction solutions provider in Cincinnati is seeking a detail-oriented Hollow Metal Order Writer. This role involves processing orders, managing direct shipments, and negotiating with suppliers. Candidates should have 3+ years in Division 8 with strong expertise in hollow metal systems and demonstrate excellent communication and problem-solving skills. The job offers competitive pay and remote flexibility.

Qualifications

• 3+ years of experience in industry focus on hollow metal doors and frames.
• Extensive knowledge of hollow metal manufacturer ordering systems.
• Experience in order acknowledgements and direct shipping coordination.
• Proficiency with Comsense, Bluebeam, Microsoft Office (Word, Excel, Outlook), and Smartsheet.

Responsibilities

• Review and process hollow metal door and frame orders accurately.
• Manage direct shipments and coordinate with suppliers.
• Drive cost savings through vendor negotiations and analysis.
• Review quotes for completeness and accuracy; ensure compliance with specs.
• Coordinate direct ship orders to job sites and track shipments.
• Drive cost savings by obtaining quotes and negotiating with suppliers.

Skills

Division 8 expertise

Order processing

Supplier negotiation

Attention to detail

Communication skills

Education

Associate’s degree in Business Administration

Tools

Comsense

Bluebeam

Microsoft Office

Smartsheet

Job description

We are seeking a highly motivated and detail-oriented Hollow Metal Order Writer to join our team. This individual will be responsible for reviewing and processing hollow metal door and frame orders with accuracy and efficiency, managing direct shipments to job sites, coordinating with suppliers, and ensuring acknowledgements and orders are complete, correct, and delivered on schedule. The role also drives cost savings by securing competitive pricing, obtaining and analyzing quotes, identifying alternate sourcing opportunities, and negotiating with suppliers to achieve the best value for our projects. The ideal candidate will have strong Division 8 knowledge, proven experience with hollow metal manufacturer ordering systems, and the ability to balance technical precision with supplier management and cost control.

Responsibilities

• Follow and adhere to IOS Core Values.
• Review construction documents, plans, and specifications to determine scope of work and Division 8 requirements.
• Interpret hollow metal door schedules, hardware schedules, and architectural drawings/blueprints.
• Accurately complete take-offs and prepare door/frame orders for pricing and entry.
• Review and compare manufacturer quotes for completeness, compliance with specifications, and accuracy of construction.
• Determine best product selections based on specifications, pricing, and delivery.
• Input orders into manufacturer systems.
• Prepare shop drawings, elevations, schedules, and submittals using manufacturer catalogs.
• Validate that orders meet local and national code requirements.
• Manage Direct Ship orders by processing and tracking shipments sent directly to job sites, reviewing order acknowledgements for accuracy and completeness, addressing and resolving discrepancies with suppliers, coordinating delivery schedules and following up with suppliers to ensure on-time shipments.
• Drive cost savings by obtaining and analyzing vendor quotes, identifying alternate sourcing options to support schedules and reduce costs, and negotiating with suppliers to secure the best possible pricing.
• Provide technical and problem-solving support to Project Managers, Sales, and other team members.
• Support continuous improvement of department processes and assist with special projects as needed.

Qualifications

• 3+ years of industry experience in Division 8, with a focus on hollow metal doors and frames.
• Extensive knowledge of hollow metal manufacturer ordering systems and processes.
• Experience with order acknowledgements, direct shipping coordination, supplier follow-up, and cost negotiations.
• Proficiency with Comsense, Bluebeam, Microsoft Office (Word, Excel, Outlook), and Smartsheet.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines.
• Excellent communication and problem-solving skills.
• DHI training preferred but not required.

Preferred Qualities

• Dedication
• Ownership
• Integrity
• Team Player

Education

Associate’s degree in Business Administration or related field preferred. Equivalent experience will be considered.

Additional Information

• Competitive pay based on experience.
• PTO and healthcare available.
• Supportive and collaborative work environment.
• Remote flexibility available.
• Opportunities for professional growth and training.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Marketing, Public Relations, and Writing/Editing

Industries

• Construction