HOA Portfolio Manager — Budgets, Boards & Community Growth

CAMS; Columbia (SC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Company Paid Holidays

Medical, dental, and vision plans

401(k)

Job summary

CAMS is seeking a Community Association Manager to oversee a Columbia-based portfolio in a hybrid, full-time role. You will shepherd relationships with boards and homeowners, ensure accurate financial reporting, and guide budgets with internal specialists' support.

You’ll coordinate maintenance with vendors, attend meetings, manage on-site staff where applicable, and push for operational excellence across HOA programs and committees.

Qualifications

• Proven ability to build strong relationships with clients and vendors.
• Experience reviewing and analyzing financial reports.
• Familiarity with HOA insurance policies and risk management.
• Understanding of contractual bidding processes and vendor negotiations.
• Knowledge of proper meeting procedures and governance for HOA boards.
• Ability to develop and maintain a comprehensive working budget.

Responsibilities

• Maintain open and proactive communication with the board of directors and homeowners.
• Guide the board in making informed financial decisions, including preparing and presenting budgets.
• Analyze monthly financial reports and create variance reports to ensure transparency and accuracy.
• Generate and present monthly management reports to the board.
• Coordinate and oversee maintenance projects, working closely with vendors and contractors.
• Ensure daily operations of your community run smoothly and efficiently.
• Regularly attend board meetings as well as internal meetings.
• Supervise administrative and maintenance staff (if applicable).
• Manage short- and long-term objectives and goals of the HOA.
• Develop and recommend the annual operating budget and mid-year forecast in collaboration with HOA committees.
• Recommend and oversee third-party service providers and contractors.
• Provide recommendations for aesthetic, maintenance, and safety improvements to the community.
• Engage with HOA committees such as Finance, ARC, Infrastructure, Landscaping, Marine, and Security, providing guidance to drive excellence.
• Supervise the on-site work order process (if applicable).
• Work closely with external professionals, including engineers, attorneys, insurance professionals, and construction management firms.
• Ensure emergency preparedness and consistent execution of storm management protocols.
• Perform additional job functions as assigned, including direct oversight of on-site staff.

Skills

Relationship Building

Financial Analysis

Budgeting

Vendor Negotiations

Advanced Excel

Governance Knowledge

Microsoft Office

Education

CAI designation

Associate degree or higher

Tools

Microsoft Office

Job description

CAMS is seeking a Community Association Manager to oversee a Columbia-based portfolio in a hybrid, full-time role. You will shepherd relationships with boards and homeowners, ensure accurate financial reporting, and guide budgets with internal specialists' support.

You’ll coordinate maintenance with vendors, attend meetings, manage on-site staff where applicable, and push for operational excellence across HOA programs and committees.