HOA Portfolio Manager

Alianza; Myrtle Beach (SC); On-site; USD 54,000 - 70,000; Full time

Job summary

Alianza in Myrtle Beach, SC seeks an experienced HOA Manager to lead administrative, operational, and financial oversight for multiple HOA communities. The role emphasizes board relations, homeowner communication, budgeting, and vendor management in a professional office setting.

Ideal candidates have 3+ years of HOA management experience, strong organizational skills, and proficiency with HOA software and Microsoft Office. Evening meetings may be required occasionally.

Qualifications

• At least three years of direct HOA management experience.
• Experience independently managing HOA or condominium associations.
• Knowledge of front-end and back-end HOA management responsibilities.
• Experience working with HOA Boards, homeowners, vendors, and accounting personnel.
• Working knowledge of association budgets, financial reports, invoices, assessments, delinquencies, and vendor payments.
• Experience interpreting and applying governing documents, covenants, rules, policies, and architectural guidelines.
• Strong written and verbal communication skills.
• Excellent organization, time management, documentation, and follow-through.
• Ability to manage multiple HOA accounts, deadlines, meetings, and projects simultaneously.
• Professional judgment and diplomacy.
• Proficiency with Microsoft Office, email platforms, virtual meeting systems, and HOA or property management software.
• Office-based environment with limited supervision.

Responsibilities

• Manage assigned homeowners associations and serve as the primary point of contact for Board Members, homeowners, vendors, and service providers.
• Oversee the full cycle of HOA account management, including administrative, operational, financial, and compliance-related responsibilities.
• Develop and maintain professional working relationships with association Boards and community members.
• Prepare for, attend, and assist with Board meetings, annual meetings, budget meetings, and other association meetings.
• Create meeting agendas, management reports, action-item lists, notices, correspondence, and meeting materials.
• Document Board decisions and ensure approved actions are completed accurately and within established deadlines.
• Review association financial reports, budgets, invoices, expenses, reserve information, and account activity.
• Assist Boards with annual budget preparation and ongoing financial planning.
• Coordinate with accounting teams regarding homeowner assessments, delinquencies, vendor payments, financial reporting, and account questions.
• Solicit vendor proposals, review service agreements, coordinate maintenance projects, and monitor vendor performance.
• Support the enforcement of governing documents, community rules, covenants, architectural standards, and Board-approved policies.
• Coordinate violation notices, homeowner correspondence, hearings, and follow-up actions in a consistent and professional manner.
• Maintain accurate association records, contracts, insurance documents, reports, correspondence, and governing documents.
• Respond promptly and professionally to homeowner questions, complaints, requests, and account concerns.
• Coordinate architectural review requests and communicate decisions according to association procedures.
• Track projects, deadlines, inspections, renewals, meetings, and other community requirements.
• Work independently while managing multiple communities, competing priorities, and time-sensitive responsibilities.
• Maintain confidentiality when handling homeowner, Board, financial, and association information.
• Attend occasional evening Board or community meetings as required.

Skills

HOA management

Board relations

Financial oversight

Vendor coordination

Communication skills

Organizational skills

Time management

Documentation

Professional judgment

HOA software proficiency

Education

CMCA certification

AMS certification

PCAM certification

Tools

Microsoft Office

Job description

Alianza in Myrtle Beach, SC seeks an experienced HOA Manager to lead administrative, operational, and financial oversight for multiple HOA communities. The role emphasizes board relations, homeowner communication, budgeting, and vendor management in a professional office setting.

Ideal candidates have 3+ years of HOA management experience, strong organizational skills, and proficiency with HOA software and Microsoft Office. Evening meetings may be required occasionally.