HOA and Municipal Compliance Specialist

FirstKey Homes; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

FirstKey Homes, LLC is seeking an HOA and Municipal Compliance Specialist to ensure rental properties comply with local homeowners’ associations across markets. You will track, monitor and update records so applications are completed, fees paid, and properties meet covenants.

You will review covenants and fees, coordinate with HOAs, assist with registrations, manage invoices, and maintain HOA reports using Excel and Yardi or similar software in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• Bachelor’s degree in Accounting or similar.
• 1+ year experience in a compliance or administrative role.
• Experience with Yardi or a similar property management program.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience interpreting and complying with HOA covenants.
• Experience working in a fast-paced, high-growth environment.
• Strong written and verbal communication.
• Attention to detail and organizational skills.
• Ability to work independently and with others.

Responsibilities

• Review and document covenants, conditions and restrictions for HOA requirements and fees.
• Coordinate with local HOAs to obtain association information and updated invoices.
• Assist with filling out HOA registration and license applications.
• File HOA fee requests and ensure HOA invoices are processed and approved through payment applications in a timely manner.
• Submit invoices for approval through payment applications.
• Maintain reports with HOA information for tracking purposes.
• Maintain Microsoft Excel spreadsheets and data in various software programs to track HOA information. Assist with pulling information from various databases for HOA reporting.
• Work with various internal teams to ensure HOA information is accurate.
• Ensure compliance with organization policies and government regulations.
• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

Skills

MS Office

Attention to Detail

Time Management

Analytical Thinking

Communication

Independent

Education

Bachelor’s degree in Accounting

High School Diploma

Tools

Yardi

Excel

Word

PowerPoint

Outlook

Job description

The HOA and Municipal Compliance Specialist will ensure that FirstKey Homes rental properties in all markets comply with local homeowners’ associations. They will track, monitor and update records to ensure applications are completed, fees are paid, and properties comply with covenants.

• Review and document covenants, conditions and restrictions for HOA requirements and fees.
• Coordinate with local HOAs to obtain association information and updated invoices.
• Assist with filling out HOA registration and license applications.
• File HOA fee requests and ensure HOA invoices are processed and approved through payment applications in a timely manner.
• Submit invoices for approval through payment applications.
• Maintain reports with HOA information for tracking purposes.
• Maintain Microsoft Excel spreadsheets and data in various software programs to track HOA information. Assist with pulling information from various databases for HOA reporting.
• Work with various internal teams to ensure HOA information is accurate.
• Ensure compliance with organization policies and government regulations.
• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily working indoors, office environment.
• May sit for several hours at a time.
• Prolonged exposure to computer screens.
• Repetitive use of hands to operate computers, printers, and copiers.
• May require working non-standard work hours to achieve established timelines
• High School Diploma or equivalent
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Minimum 1-year experience in a compliance or administrative type role
• Bachelor’s degree in Accounting or similar degree
• Experience with Yardi or similar property management program
• Experience interpreting and complying with HOA covenants
• Experience working in a face pace, high-growth environment
• Clerical— Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Critical Thinking— Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Monitoring— Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Time Management— Managing one's own time and the time of others.
• Speaking— Talking to others to convey information effectively.
• Writing— Communicating effectively in writing as appropriate for the needs of the audience.
• Attention to Detail— Job requires being careful about detail and thorough in completing work tasks.
• Independence— Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
• Cooperation— Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Achievement/Effort— Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
• Analytical Thinking— Job requires analyzing information and using logic to address work-related issues and problems.
• Adaptability/Flexibility— Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Equal Opportunity Employer
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