HOA Administrator/collections

Leeds Professional Resources; West Palm Beach (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Leeds Professional Resources is seeking a qualified individual to support residential HOA and condominium collections for a growing law firm specializing in community association law. The role includes handling collections, legal documentation, and homeowner communications while assisting attorneys.

The ideal candidate will work in a fast-paced environment, manage delinquencies, prepare notices, liens, and payoff statements, and coordinate with homeowners and managers to resolve balances with

Qualifications

• 2+ years of legal assistant, collections, HOA, property management, or related experience.
• Experience with HOA or condominium collections strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office and legal case management software.
• Professional demeanor when communicating with homeowners and clients.

Responsibilities

• Support management with residential HOA and condominium collection matters.
• Prepare collection notices, demand letters, liens, payoff statements, and payment agreements.
• Communicate with homeowners regarding outstanding balances and payment arrangements.
• Review account ledgers and track delinquent assessments.
• Process payments and maintain accurate collection records.
• Manage case files, calendars, deadlines, and legal documents.
• Coordinate with property managers, board members, and association representatives.
• Provide general administrative and legal support as needed.

Skills

Collections experience

Legal support

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office

Legal case management software

Job description

Our client, a growing law firm specializing in community association law, is seeking a qualified individual to support residential HOA and condominium collections.

This role is ideal for someone who enjoys working in a fast-paced environment and has experience handling collections, legal documentation, and homeowner communications. The position will support attorneys and assist with the collection of delinquent assessments while ensuring compliance with applicable HOA and condominium regulations. Typical responsibilities in similar HOA collections roles include preparing collection notices, liens, payment plans, payoff statements, maintaining collection files, processing payments, and communicating with homeowners, property managers, and association representatives.

Responsibilities:

• Support management with residential HOA and condominium collection matters
• Prepare collection notices, demand letters, liens, payoff statements, and payment agreements
• Communicate with homeowners regarding outstanding balances and payment arrangements
• Review account ledgers and track delinquent assessments
• Process payments and maintain accurate collection records
• Manage case files, calendars, deadlines, and legal documents
• Coordinate with property managers, board members, and association representatives
• Provide general administrative and legal support as needed

Requirements:

• 2+ years of legal assistant, collections, HOA, property management, or related experience
• Experience with HOA or condominium collections strongly preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office and legal case management software
• Professional demeanor when communicating with homeowners and clients

This is an excellent opportunity for someone looking to grow their career in community association law while working with a collaborative and professional team.