HMIS and Data Input Coordinator

Jobtailor; Sacramento (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor is seeking a detail-oriented HMIS Data Entry Specialist in Sacramento, CA. The role involves accurate data entry, client intake duties, and generating HMIS reports to support program operations.

The ideal candidate will have an associate degree in office administration and at least two years of similar experience, plus strong computer skills and familiarity with HMIS and social services settings.

Qualifications

• Two years’ experience in a similar position preferred.
• Excellent computer skills and ability to manage data are necessary.
• Knowledge and experience with the low-income population and experience in the social services field preferred.
• CPR/First Aid certification is required within 90 days of employment.

Responsibilities

• Receives, reviews, and enters data into HMIS according to established procedures.
• Ensures accuracy of all data recorded and performs database maintenance functions.
• Responsible for ensuring the completeness and accuracy of HMIS data, data entry, and HMIS report generating activities.
• Perform reception duties and client intake activities.
• Generates reports and responds to inquiries regarding entered data as requested.
• Documents all contact with program participants in client files.
• Adheres to all ethical standards and confidentiality laws.
• Perform other duties as assigned by Program Manager or designated lead.

Skills

Data entry

Microsoft Office

HMIS

Education

Associate's degree in office administration or related field

Tools

HMIS software

Job description

Responsibilities

• Under direction of the Program Manager and with independent professional responsibility; receives, reviews, and enters data into computer system or tracking database according to established procedures
• Ensures accuracy of all data recorded and performs database maintenance functions
• Responsible for ensuring the completeness and accuracy of HMIS data, data entry, and HMIS report generating activities
• Perform reception duties and client intake activities
• Responsible for performing daily work requirements to achieve established objectives of the department
• Prepares and sorts source documents and identifies and interprets data to be entered
• Enters data into the HMIS, ensuring that the information is complete and accurate
• Updates client HMIS files as additional information is received
• Compares data entered with source documents such as intake roster, and HMIS entry and exit forms
• Reviews and make necessary corrections to information entered
• Assists in establishing and maintaining an effective and efficient HMIS
• Generates reports and responds to inquiries regarding entered data as requested
• Performs general clerical duties such as typing, answering phones, sorting, filing, coping etc
• Documents all contact with program participants in client files
• Adheres to all ethical standards and confidentiality laws
• Perform other duties as assigned by Program Manager or designated lead

Requirements

• An associate’s degree in office administration, administrative assistant, or secretarial science is preferred
• Two years’ experience in a similar position preferred
• Ability to provide services to clients without ethnic or social prejudices
• Knowledge and experience with the low-income population and experience in the social services field preferred
• Excellent computer skills and ability to manage data are necessary
• Must be able to work irregular hours including weekends and holidays
• Valid California driver’s license and ability to meet the organization’s insurance carrier guidelines are required
• Must pass all required background clearances in accordance with agency, County, State, and federal standards
• CPR/First Aid certification is required within 90 days of employment
• Completion and maintenance of all required training and health clearances