HMA Plants Dispatcher/Admin (Hilo)

Grace Pacific Corporation; Hilo (HI); On-site; USD 40,000 - 55,000; Full time

Job summary

Grace Pacific Corporation is seeking a Dispatcher / Admin to manage delivery scheduling, scale trucks for D.O.T. compliance, and maintain transactional records. The ideal candidate has experience in a similar operation with strong accounting skills.

This role requires excellent organizational and interpersonal skills to ensure smooth operations across various job sites. Applicants should have relevant experience, advanced knowledge of software tools, and the ability to work flexible hours, including overtime as needed.

Qualifications

• Minimum 6 months relevant experience in a similar operation.
• Advanced knowledge of Word, Excel, and Email.
• Valid driver's license and favorable traffic abstract.
• Ability to work independently and complete tasks in a timely manner.

Responsibilities

• Scale trucks and ensure loads are within D.O.T. weight requirements.
• Respond to contacts from the field and coordinate job requirements.
• Schedule deliveries with outside truckers.
• Input data and maintain records of daily transactions.

Skills

Accounting aptitude

Interpersonal skills

Organizational skills

Math functions

Keyboarding skills

Tools

Word

Excel

In-house software

Job description

POSITION TITLE: Dispatcher / Admin
COMPANY: Grace Pacific, LLC.
DEPARTMENT: HMA Plants
REPORTS TO: Asphalt Plants Operations Manager
STATUS: Non-Exempt, Non-Union

PRINCIPAL DUTIES

1. Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary.
2. Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel.
3. Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc.
4. Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day's operations.
5. Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports.
6. May coordinate loading of materials with loader operators and verify the accuracy of each load.
7. May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management.
8. Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area.
9. Enters, codes and calculates payroll timecard data in a timely and accurate manner.
10. May research and follow up on billing discrepancies and provide feedback to appropriate people.
11. May conduct visible emissions (VE) testing in accordance with department procedures.
12. May do/help with lab testing.
13. Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place.
14. Maintains truckers' agreement files/coordinates with Quarry Admin.
15. Submits and maintains environmental reports (ie: stormwater, fuel usage, etc.)
16. Performs other duties as assigned.
17. Promotes awareness of and follows Company and general safety policies.
18. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.

PRINCIPAL REQUIREMENTS

1. Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred.
2. Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.
3. 10 key by touch.
4. Uses basic math functions to perform daily tasks.
5. Must be able to read and understand job requirements.
6. Valid driver's license and favorable traffic abstract.
7. Weighmaster's License or ability to obtain license within 60 of hire date.
8. Ability to obtain Visual Emissions 9VE) certifications two times a year.
9. Good organizational and administrative skills to multi-task effectively.
10. Ability to work independently and complete tasks in a timely manner.
11. Excellent interpersonal skills to ensure effective internal and external communications.
12. Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules.
13. Must be able to work at multiple sites/locations. Travel to other islands may be required.
14. Able to push, pull, lift and carry up to 25 lbs. regularly.

EOE / M / F / Vet / Disabled / AAP