HKMS Graduation Coordinator

Sylvania; Redding (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Sylvania in Redding, California is looking for a Graduation Coordinator for the 2026-2027 year. This role involves overseeing the entire execution of the Closing Ceremony, managing event logistics, and coordinating with various stakeholders including students, parents, and community organizations.

The ideal candidate should be a CT Certified Teacher with exceptional organizational and project management skills. Responsibilities include coordinating music and media for the ceremony, as well as managing the selection process for student representatives.

Qualifications

• Requires CT Certified Teacher to manage event logistics.
• Exceptional organizational skills necessary for coordinating multiple stakeholders.
• Strong communication skills required for liaison duties.

Responsibilities

• Oversee the execution of the Closing Ceremony and coordinate logistics.
• Manage student speaker selection and prepare binders for presenters.
• Coordinate with community organizations for special awards.
• Create and manage the ceremony playlist and oversee sound setup.
• Verify graduate names for diplomas and manage communication for RSVPs.
• Act as primary contact for various organizations involved in the ceremony.
• Ensure all physical items are secured and deployed for the event.

Skills

Exceptional organizational and project management skills

Strong interpersonal skills

Education

CT Certified Teacher

Job description

POSITION

Graduation Coordinator: 2026-2027

Qualifications

• CT Certified Teacher
• Exceptional organizational and project management skills
• Strong interpersonal skills for coordinating between staff, parents, and community organizations
• Ability to manage event logistics including vendor/town coordination and digital media setup

Responsibilities

• Ceremony Coordination: Oversee the full execution of the Closing Ceremony, including procession lines, seating charts (odds on left/evens on right), and coordinating the "walk across stage" logistics.
• Student Leadership & Speaking: Manage the selection process for the Student Speaker and Student MCs (one boy, one girl); lead rehearsals and prepare the ceremony binder for student presenters.
• Awards & Recognition: Coordinate with community organizations (DAR, Mikey’s Way, Easton Arts Council, etc.) for special awards; type award descriptions and prepare all physical awards/gift cards for presentation.
• Music & Media: Create and manage the ceremony playlist (including Pomp and Circumstance); coordinate special performances with the music department (Sax Quartet/National Anthem) and oversee sound system setup.
• Administrative Logistics: Verify graduate names for embossed diplomas; collaborate with the front office on "Save the Date" and reminder listserv emails; coordinate the RSVP process and Google Form for attendance/ticketing, making/printing the program, etc.
• Liaison Duties: Act as the primary contact for the PTO (decorations), Parks & Rec (staging/platforms), and Local Police (traffic/parking control).
• Facility Management: Submit "Use of Facilities" forms and ensure all physical items (podiums, mats, power cords, etc.) are secured and safely deployed.

Rehearsal Management

Lead student rehearsals to ensure a smooth transition and proper conduct during the receiving of diplomas.