Historic Events & Partnerships Coordinator

The White House Historical Association; Washington (District of Columbia); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

403(B)

Health insurance

Dental insurance

Vision insurance

Paid time off

Employee discounts

Job summary

The White House Historical Association is seeking a Special Events Associate to lead event marketing and coordination for on-site programs in Washington, DC. You will manage social media promotions, draft client contracts, process invoices, and coordinate vendors to ensure smooth site operations for high-profile events.

Ideal candidates have a college degree or 3+ years of event/hospitality experience, strong communication and organizational skills, and proficiency with Excel, Salesforce/Pardot,

Qualifications

• College degree preferred or 3+ years event/hospitality experience.
• Proficient with Excel, Salesforce/Pardot, CVENT, Facebook and Instagram.
• Willingness to work early mornings, nights, weekends and holidays.
• Excellent interpersonal, communication and problem-solving skills.
• Ability to lift up to 25 lbs.

Responsibilities

• Event marketing duties including social media promotion and vendor outreach.
• Draft client contracts and process invoices / deposit refunds.
• Create event instruction documents for staff and vendors.
• Maintain master event calendar, budgets and mailing lists.
• Send client reminders and generate new business through outreach.
• Attend industry events to promote the site and cultivate vendors/clients.
• Coordinate vendor loads for events and ensure site procedures are followed.
• Assist planning and staffing of in-house events.

Skills

Interpersonal skills

Communication skills

Organizational skills

Customer relations

Physical ability

Event marketing

Education

College degree preferred

Tools

Excel

Salesforce/Pardot

CVENT

Facebook

Instagram

Job description

The White House Historical Association is seeking a Special Events Associate to lead event marketing and coordination for on-site programs in Washington, DC. You will manage social media promotions, draft client contracts, process invoices, and coordinate vendors to ensure smooth site operations for high-profile events.

Ideal candidates have a college degree or 3+ years of event/hospitality experience, strong communication and organizational skills, and proficiency with Excel, Salesforce/Pardot,