Historian--clerical

Paycom - ATS; Sheridan (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

WestCare Foundation in Illinois seeks a detail-oriented Clerk/Data Entry Specialist to support substance abuse treatment documentation, file management, and data collection in line with SUPR regulations and 77 IL Admin Code. You will input data into DARTS and help generate reports.

Responsibilities include maintaining administrative and clinical staff files, assisting with monthly/annual reporting, and collaborating with the office manager while upholding confidentiality and ethical standards.

Qualifications

• Requires strong data entry skills with accuracy and speed.
• Proficiency with MS Office Suite and basic data management.
• Ability to handle confidential information and follow HIPAA-like guidelines.

Responsibilities

• Enter and verify client data into the SUPR DARTS system.
• Assist in data collection for monthly and annual reports.
• Organize and file administrative and clinical staff documents.
• Support program evaluations for internal and state reports.

Skills

Data entry

Microsoft Office

Detail-oriented

Time management

Communication

Background check

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

DARTS system

Job description

Please click the following link to view the available benefits for this position: https://westcare.link/ILSHERPosition Summary:Person in this position will be responsible for providing clerical and information management duties required for substance abuse treatment documentation, file management, and data collection as stated in 77 Illinois Administrative Code and required by the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.Essential Job Functions:Responsible for administering and inputting required data into the SUPR Departments Automated and Reporting and Tracking System (DARTS).Responsible for data collection and generation of program evaluations for both internal and state-level reports.Perform routine data entry of clinical information such as client participation and demographic.Coordinate with office manager on routine data entry of administrative information, which may include general staff records and training.Assist in data collection for monthly and annual reports, case studies, and work plans.File for administrative and clinical staff.Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation.Perform any other duties as assigned.Essential Qualifications:Certifications/Licenses:Not applicable for this positionEducation:High school diploma or equivalent is required.Experience and Competencies:One (1) year data entry experienceMust be highly organized, detail focused, and have excellent time managementMust possess strong computer skills, to encompass all Microsoft Office applicationsExcellent communication and interpersonal skillsAbility to pass background checkAbility to obtain and maintain OIG LEIE clearanceAbility to pass pre-employment drug screeningAbility to exercise good judgment and discretionAbility to work well in a team environmentAdherence to the highest standard of ethical conduct, especially to standards governing confidentialityMust have professional appearance and demeanorAbility to obtain and maintain clearance from Illinois Department of CorrectionsAbility to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis testWorking Conditions:Work is primarily performed in an institutional setting.Essential Physical and Mental Demands of the JobThe employee must be able to perform the following essential duties and activities with or without accommodation:Physical Demands:Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employees essential job functions and to observe client behavior and activities in and out of the facility.The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.Mental Demands:Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.Requires the ability to work under stress and in emotionally charged settings.The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.