Administrative Assistant--part-time

Paycom; Larkdale (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

WestCare Foundation is seeking an administrative professional to support the program leadership with a wide range of clerical duties in a DHS-affiliated behavioral health program.

You will schedule appointments, manage correspondence, prepare reports, and assist in meetings. The role requires organization, discretion, and teamwork in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required.
• Previous secretarial experience in a social services setting preferred.
• Must be highly organized, detail oriented, and able to manage time effectively.
• Proficient with Microsoft Office and basic computer skills.
• Excellent written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Provide administrative/secretarial support to supervisory staff (scheduling, correspondence, phone handling).
• Prepare and type monthly, quarterly, and annual reports.
• Coordinate and prepare for meetings, including announcements, agendas, materials, and minutes.

Skills

Secretarial experience

Strong communication

Time management

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Please click the following link to view the available benefits for this position: https://westcare.link/ILOTHERPosition Summary:Person in this position will be responsible for providing administrative and clerical support of the program in accordance with the Department of Human Services Division of Behavioral Health and Recovery. Essential job functions include those listed below.Essential Job Functions:Provide administrative/secretarial support to the supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties.Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.Provide clerical support to the counseling and administrative staff as requested.Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials.Perform general clerical and data entry assignments.Organize and maintain filing system for administrative files and other relevant files.Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success.Make travel arrangements for staff members as needed.Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.Perform any other duties as assigned.Essential Qualifications:Certifications/Licenses:Not applicable for this positionEducation:High school diploma or equivalent is required.Experience and Competencies:Previous experience in a secretarial position, preferably in a social service settingMust be highly organized, detail focused, and have excellent time managementMust possess strong computer skills, to encompass all Microsoft Office applicationsExcellent communication and interpersonal skillsSuperior writing skillsAbility to pass background checkAbility to obtain and maintain OIG LEIE clearanceAbility to pass pre-employment drug screeningAbility to exercise good judgment and discretionAbility to work well in a team environmentAdherence to the highest standard of ethical conduct, especially to standards governing confidentialityMust have professional appearance and demeanorAbility to obtain and maintain clearance from Illinois Department of CorrectionsAbility to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis testWorking Conditions:Work is primarily performed in an institutional setting.Essential Physical and Mental Demands of the JobThe employee must be able to perform the following essential duties and activities with or without accommodation:Physical Demands:Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employees essential job functions and to observe client behavior and activities in and out of the facility.The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.Mental Demands:Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.Requires the ability to work under stress and in emotionally charged settings.The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.