Historian-clerical

WESTCARE ILLINOIS INC; Sheridan (IL); On-site; USD 23,000 - 26,000; Full time

Job summary

WestCare Illinois Inc. at Sheridan Correctional Center in Sheridan, IL is seeking a Full Time Administrative Clerk responsible for clerical duties, data collection, and information management in support of substance abuse treatment documentation.

The role emphasizes accuracy, confidentiality, and timely reporting. The position requires a high school diploma and at least 1 year of data entry experience, with strong computer skills and the ability to pass background checks and obtain necessary

Qualifications

• High school diploma or equivalent is required.
• 1 year data entry experience is preferred.
• Must have strong computer skills, including Microsoft Office.
• Excellent communication and interpersonal skills.
• Ability to pass background check and pre-employment screenings.
• Ability to obtain and maintain OIG LEIE clearance.

Responsibilities

• Input required data into the SUPR DARTS system and ensure accuracy.
• Generate program evaluations for internal and state-level reports.
• Conduct routine data entry of clinical information such as client participation and demographics.
• Coordinate data entry of administrative information with the office manager.
• Assist in data collection for monthly and annual reports, case studies, and work plans.
• File for administrative and clinical staff and maintain organized records.

Skills

Data entry

Microsoft Office

Time management

Communication

Attention to detail

Education

High school diploma

Tools

DARTS

SUPR system

Job description

Job Details

Job Location: Sheridan Correctional Center - 4017 E 2603 - Sheridan, IL 60551

Position Type: Full Time

Education Level: High School

Salary Range: $16.92 - $18.97

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Position Summary:

Person in this position will be responsible for providing clerical and information management duties required for substance abuse treatment documentation, file management, and data collection as stated in 77 Illinois Administrative Code and required by the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.

Essential Job Functions:

• Responsible for administering and inputting required data into the SUPR Departments Automated and Reporting and Tracking System (DARTS).
• Responsible for data collection and generation of program evaluations for both internal and state-level reports.
• Perform routine data entry of clinical information such as client participation and demographic.
• Coordinate with office manager on routine data entry of administrative information, which may include general staff records and training.
• Assist in data collection for monthly and annual reports, case studies, and work plans.
• File for administrative and clinical staff.
• Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation.
• Perform any other duties as assigned.

Qualifications:

Essential Qualifications:

Certifications/Licenses:

• Not applicable for this position

Education:

• High school diploma or equivalent is required.

Experience and Competencies:

• One (1) year data entry experience
• Must be highly organized, detail focused, and have excellent time management
• Must possess strong computer skills, to encompass all Microsoft Office applications
• Excellent communication and interpersonal skills
• Ability to pass background check
• Ability to obtain and maintain OIG LEIE clearance
• Ability to pass pre-employment drug screening
• Ability to exercise good judgment and discretion
• Ability to work well in a team environment
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
• Must have professional appearance and demeanor
• Ability to obtain and maintain clearance from Illinois Department of Corrections
• Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test

Working Conditions:

Work is primarily performed in an institutional setting.

Essential Physical and Mental Demands of the Job

The employee must be able to perform the following essential duties and activities with or without accommodation:

Physical Demands:

• Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques.
• Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
• Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.
• Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employees essential job functions and to observe client behavior and activities in and out of the facility.
• The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.

Mental Demands:

• Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.
• Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.
• Requires the ability to work under stress and in emotionally charged settings.
• The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.