Hiring Plan Director

New York City Department of Transportation; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

New York City Department of Transportation seeks a Hiring Plan Director to manage the Hiring Plan Unit, providing agency-wide HR services for 6,000+ employees. Reporting to the Deputy Director of Personnel, the role administers new hire and promotion actions, PAR submissions to OMB, and prepares monthly HR reports for executives.

The ideal candidate will lead training, oversee NYCAPS procedures, and develop standardized reports, working with DCAS, OMB, and budget offices to ensure compliance and

Qualifications

• Experience with HR systems and reporting.
• Ability to manage large scale personnel actions and projects.
• Strong communication and training abilities.

Responsibilities

• Manage the Hiring Plan Unit and administer recruitment and promotion actions.
• Oversee PAR submissions to OMB and NYCAPS processes.
• Lead training of unit staff and agency-wide personnel coordinators/liaisons.
• Prepare standardized HR monthly reports for Executive staff.
• Collaborate with DCAS, OMB, and Budget to ensure compliance and timely actions.

Skills

PRISE familiarity

PMS familiarity

NYCAPS navigation

CHRMS reporting

Excel skills

Word skills

Verbal and written communication

Tools

Excel

Word

CHRMS

PMS

NYCAPS

Job description

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, REACHABLE ON THE CIVIL SERVICE LIST. ***

DOT is seeking a Hiring Plan Director to manage the Hiring Plan Unit, which provides complex agency-wide services to over 6,000 employees. Reporting directly to the Deputy Director of Personnel, the candidate will serve as a part of the Personnel management team working closely with Divisions, Budget, Department of Citywide Administration Services (DCAS), and Office of Management and Budget (OMB) to administer the review, processing, and implementation of all new hire and promotion actions as well as the Personnel Action Request (PAR) submission process to OMB. The candidate will ensure that all personnel actions conform to oversight guidelines. The candidate will track new hire and promotion Personnel Requests Forms (PRF) actions, Job Openings/Job Offers in NYCAPS; lead the training of unit staff and agency-wide personnel coordinators/liaisons on current NYCAPS procedures and internal systems; oversee the preparation of spreadsheets detailing/summarizing personnel actions for presentations to Executive staff. Perform various duties utilizing PMS, PRISE and CHRMS. Direct administrative activities pertaining to the implementation of approved new hire and promotional personnel actions; run CHRMS canned queries as requested. Develop standardized Human Resources monthly reports. Participate in new/enhance functionality and perform user acceptance testing for existing internal systems. Lead/participate in special Human Resource projects on various databases and statistical reports to be used by Senior Executives for management control and planning. Including the developing research format, collecting data, formulating results and creating reports and charts; perform related managerial duties as required.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

1. 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or


2. 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or


3. 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or


4. 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

Preference will be given to candidate who has a familiarity with PRISE and PMS. Experience navigating NYCAPS and producing CHRMS reports is desired as well as an understanding of the Job Opening process and roles. Strong computer skills, particularly Excel and Word is also desired. Excellent verbal, written and communication skills are a plus.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.