HIM Technician (Onsite)

Adventist Health; Willits (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Adventist Health Howard Memorial in Willits, CA, is seeking a Records/Medical Records Specialist to prepare and scan patient records, retrieve birth certificate information, and manage charting workflows.

The role involves interviewing mothers for birth certificates, verifying document quality, and assisting in chart audits and deficiencies. Day shift, full-time, on-site in Willits.

Qualifications

• High School Education/GED or equivalent is Required
• Associate’s/Technical Degree or equivalent combination of education/related experience is Preferred

Responsibilities

• Retrieves and reconciles all medical records from all nursing units and prepares the medical records for efficient scanning.
• Interviews mothers for birth certificate information and enters information into electronic birth certificate system.
• Sends completed birth certificates to county and processes fetal death certificates, responds to customer inquiries regarding certificates and updates supervisor on information.
• Ensures scanning equipment is in optimal working condition; scans documents, reviews images and verifies quality; forwards to Quality Review.
• Files paper records and pulls charts for patient care; tracks in chart tracking software; assists purging of records by storage vendor.
• Assists physicians with inquires regarding chart deficiencies; conducts chart audits and resolves issues related to dictation and transcripts.

Education

High School Education/GED or equivalent

Associate’s/Technical Degree or equivalent combination of education/related experience

Job description

Job Description

Nestled in the "Gateway to the Redwoods", Adventist Health Howard Memorial takes pride in its legacy of providing exceptional, high-quality care since 1928. We are comprised of a state-of-the-art 74,000 square foot facility, with four surgery suites, an on-site farm-to-fork restaurant and 25 beautiful private rooms designed with healing and comfort in mind. We provide a wide-range of primary and specialty care services to best serve our community. Willits is home to excellent trails and nature areas for hikers, campers and bicyclists. Whether it is the climate, moderate cost of living or just the small-town atmosphere, it is a place where everyone receives a warm welcome and treated like family.

Job Description

Nestled in the "Gateway to the Redwoods", Adventist Health Howard Memorial takes pride in its legacy of providing exceptional, high-quality care since 1928. We are comprised of a state-of-the-art 74,000 square foot facility, with four surgery suites, an on-site farm-to-fork restaurant and 25 beautiful private rooms designed with healing and comfort in mind. We provide a wide-range of primary and specialty care services to best serve our community. Willits is home to excellent trails and nature areas for hikers, campers and bicyclists. Whether it is the climate, moderate cost of living or just the small-town atmosphere, it is a place where everyone receives a warm welcome and treated like family.

Job Summary

Prepares medical records for scanning efficiency according to established procedures, guidelines, and productivity standards. Retrieves and files old paper records required for patient care, assists with release of information services. Interviews mothers for birth certificate information and enters the information into electronic birth certificate system. Reviews upended transcription queues and releases to PowerChart.

Job Requirements

Education and Work Experience:

• High School Education/GED or equivalent: Required
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Essential Functions

• Retrieves and reconciles all medical records from all nursing units and prepares the medical records for efficient scanning. Follows procedures for scanning documents, removes difficult to scan documents, checks patient record for poor quality, and notifies nursing unit of missing records.
• Interviews mothers for birth certificate information and enters information into electronic birth certificate system. Sends completed birth certificates to county and processes fetal death certificates, responds to customer inquires regarding certificates and updates supervisor on information.
• Ensures scanning equipment is in optimal working condition. Scans documents, reviews images and verifies quality. Completes scanning process and forwards to Quality Review.
• Files paper records and pulls charts for patient care assuring that they are tracked properly in chart tracking software. Retrieves charts from permanent files and off site storage, keeps file room neat, and assists in purging of records by storage vendor.
• Assists physicians with inquires regarding chart deficiencies in accordance with pertinent rules. Conducts chart audits, assists in deficiency analysis, resolves issues related to dictation, responds to inquires for assistance by users of the document imaging software and transcripts.
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

JOB INFO

Job Identification : 68583

Job Category : Associate

Posting Date : 2026-08-25T19:21:13+00:00

Job Schedule : Full time

Job Shift : Day Shift

Locations :
Willits, CA, United States

Assignment Category : Full-time regular

Pay Range : The estimated base pay for this position is $25.00 to $29.56. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

Hiring Department : HIM

Shift Length : 8 Hours