HIM Specialist: Elevating Patient Records & Compliance

OneOncology; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Tennessee Oncology is seeking a Health Information Management (HIM) Specialist to support patient care and regulatory compliance across our clinic network. The role focuses on accurate, timely, and secure handling of patient health records to ensure provider readiness and privacy.

Responsibilities include scanning, indexing, and organizing documents in the EHR, processing record requests, and maintaining high-quality service while following established HIM policies across all locations.

Qualifications

• High school diploma or GED required.
• Strong communication and customer service skills.
• Experience with medical records or healthcare settings preferred.
• Proficient with EHR systems and Microsoft Office.
• Excellent organizational and detail-oriented abilities.
• Ability to work in a fast-paced environment and maintain confidentiality.

Responsibilities

• Maintain and manage patient medical records in compliance with state, federal, and organizational standards.
• Accurately scan, import, and organize patient documents within the electronic health record (EHR).
• Collect, prepare, and process paper documents for secure scanning and indexing.
• Prepare charts and gather essential records before patient appointments to support provider readiness.
• Review daily reports to confirm health records are complete and identify missing documentation or required follow-ups.
• Process health record requests from authorized parties following HIPAA, state laws, and organizational policies.

Skills

Communication skills

Attention to detail

Customer service

Time management

Education

High School Diploma or GED

Tools

EHR systems

Microsoft Office

Job description

Tennessee Oncology is seeking a Health Information Management (HIM) Specialist to support patient care and regulatory compliance across our clinic network. The role focuses on accurate, timely, and secure handling of patient health records to ensure provider readiness and privacy.

Responsibilities include scanning, indexing, and organizing documents in the EHR, processing record requests, and maintaining high-quality service while following established HIM policies across all locations.