HIM Specialist

Atlantic Region CBO; Richmond (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(K) match

SoFi student loan refinancing

Pet insurance

Career development opportunities

Job summary

Universal Health Services (ARCBO) seeks a dynamic HIM Specialist to review and prepare medical records for scanning, perform scanning and indexing, and ensure quality control. You will reconcile charts with hospital discharge lists, update electronic charts, and support QC processes.

The role emphasizes accuracy, data entry proficiency, and strong communication while handling sensitive patient information in a healthcare environment.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 1–3 years healthcare experience preferred.
• 1–3 years medical records experience preferred.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Customer-focused with attention to detail, multi-tasking, and excellent communication skills.

Responsibilities

• Review paper medical chart and prepare it for scanning.
• Verify patient information and correct barcodes for productivity.
• Reconcile charts with discharge list and census for electronic chart creation.
• Scan batches of records to create/update electronic chart.
• Index non-standard documents to correct encounter and type.
• Assess readiness of documents for QC.
• Review electronic records against paper records.
• Perform quality control and correct scanning/indexing errors.
• Generate daily error log and escalate to supervisor.
• Other duties as assigned.

Skills

Healthcare experience

Medical records experience

Microsoft Office

Attention to detail

Data entry (10-key)

Written and oral communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Responsibilities

The Atlantic Region Central Billing Office ("ARCBO") or ("CBO") provides business office services including billing, collections, cash posting, pre-access management, variance, and customer service to our affiliated Universal Health Services hospitals.

The Atlantic Region CBO is seeking a dynamic and talented HIM Specialist.

The HIM Specialist is responsible for the review of medical records to prepare for the scanning process, the scanning of medical records and the review of all medical records/electronic charts for quality control.

Key Responsibilities include:

• Reviews the paper medical chart and prepares it for the scanning process
• Confirms medical documents have correct patient information, correct barcode stickers and are separated and batched properly for maximum productivity
• Reconciles the paper charts prepped with the hospital discharge list and hospital census to verify receipt of all prepped charts and creation of the electronic chart
• Scans batches of both medical records and/or loose pages to create or update the electronic chart
• Manually indexes non standard documents to the correct encounter and document type
• Determines the readiness of the documents for the QC process
• Reviews the electronic medical record for verification against the paper record
• Performs quality control and corrects any errors that occurred during the preparation, scanning and indexing of the medical charts
• Generates error log and forwards to supervisor daily
• Other duties as assigned

Benefit & Rewards Highlights:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services:

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

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Qualifications

Position Requirements:

• High school diploma or equivalent. Bachelor's Degree preferred.
• 1-3 years healthcare experience preferred
• 1-3 years medical records experience preferred
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Customer focused both internally and externally, strong attention to detail, the ability to multi-task, strong 10 key data entry, and excellent written and oral communication skills are required.

EEO Statement:

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.