HIM Senior Specialist

OhioHealth; Columbus (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

OhioHealth is seeking an HIM Senior Specialist to lead multiple HIM functions, including deficiency analysis, ROI, central audit, and document imaging. The role requires strong attention to detail, leadership, and collaboration with internal teams and external vendors to ensure accuracy, efficiency, and compliance.

Day shift in a corporate HIM department supports quality patient data management. The position emphasizes notary support for certified records, process improvement, and reliable

Qualifications

• High attention to detail and strong analytical thinking.
• Excellent computer and customer service skills.
• Ability to work independently and lead within the HIM department.

Responsibilities

• Oversee document imaging, chart collection, birth certificates, and ROI processes.
• Notarization duties as needed for charts and birth certificates.
• Collaborate with outsourced vendors to ensure standard work.
• Perform monthly quality and quantity reviews and report results.
• Identify workflow inefficiencies and propose data-driven solutions.
• Lead and mentor HIM staff and cross-train associates.

Education

Associate's Degree

Bachelor's Degree

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary:

The HIM Senior Specialist is responsible for performing multiple duties related to ensuring the completion of the electronic medical record and provides leadership and support to all areas within the Health Information Management department.

The HIM Senior Specialist requires high level of detail, critical thinking, and deductive reasoning skills. In lieu of an HIM Operations Supervisor and/or Manager, the HIM Senior Specialist makes decisions concerning scheduling, process and workflow assessment, and production standard reporting. This position is the point of contact for HIM questions from internal and external customers. The Sr Specialist works closely with Risk Management and Legal to complete urgent internal release of information requests within the process standard required per policy. Other duties would include but not limited to are as follows: certification of copies of records and quality assurance/auditing of ROIs performed by the ROI vendor. Using critical thinking and deductive reasoning skills, this position will identify the root cause of a problem in all functions of Deficiency Analysis, ROI, Central Audit, Birth Certificates, EMPI, and Document Imaging, including Quality. Excellent computer and customer service skills are required as well as obtaining a notary for the purpose of notarizing certified records and paternity affidavits as needed to support HIM Operations.

The HIM Senior Specialist provides direction and leadership to associates within the assigned HIM functions of Deficiency Analysis, ROI, Central Audit, Birth Certificates, EMPI, and Document Imaging, including Quality. This position Interprets and ensures that the policies and procedures are followed in each of the HIM functions as assigned by HIM leadership; In addition, this position investigates any trends that are causing delays or backlogs and offer insightful solutions and recommendations to solving the issue. This position will provide forward-thinking and innovative suggestions to existing workflows for process efficiency. Ability to work independently and collaboratively as a team is required.

Responsibilities And Duties:

70%

• Provides operational support and performs the duties in the various functions as assigned depending on business need in the following HIM areas: document imaging, chart collection, birth certificate processing, deficiency analysis, physician suspension EMPI, central audit and release of information.
• Performs notarization duties as needed for chart certification and birth certificate processes.
• Works collaboratively with outsourced vendors to ensure standard work is followed.
• Performs monthly quality and quantity reviews in assigned area and provides feedback to the associates and HIM leadership of results.
• Evaluates and reports trends in functional areas as assigned through deductive reasoning and presents data gathered in an analytical format.
• Analyzes data and workflows in HIM functional areas to identify potential standardization/procedural inefficiencies, recommending solutions and training needed to prevent errors or omissions contributing to the identified issue.
• Demonstrates initiative to identify problems and review related information to develop or evaluate options and recommend solutions.
• Works both independently and collaboratively with others in a professional manner within and externally to the department with minimal supervision/guidance.
• Cross trains HIM associates as part of onboarding or for the purpose of providing back up coverage.
• Provides guidance and direction related to HIM functions and continuously educates staff.

10%

• Coordinates staffing, training, and work-flow assessment, including remedial training as part of a performance management plan.
• Is pro-active in identifying problems which may inhibit quality of services.
• Must use critical thinking skills to evaluate issues and determine which issues to forward to HIM leadership.
• Works closely with HIM leadership to resolve issues and maintain an efficient service-oriented area.

10%

• Responds to problems or questions from internal and external customers, including HIM associates, clinicians and physicians.

10%

• Distribute workload to staff daily to assure targets are consistently met. Provides leadership on projects and performs other duties and assigned tasks as requested.

As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications:

Associate's Degree, Bachelor's Degree

Additional Job Description:

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Corporate HIM

Join us!

... if your passion is to work in a caring environment

... if you believe that learning is a life-long process

... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment