HIM Senior Specialist

Clarkson College; Omaha, Northern (NE, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Conifer Health Solutions at Immanuel Medical Center in Omaha, NE seeks an HIM Specialist Sr to maintain paper and electronic health records. The role emphasizes privacy and security guidelines, HIPAA compliance, and navigating the EMR efficiently in a fast-paced hospital setting.

The position focuses on advanced HIM functions, including document imaging, indexing, chart analysis, and coordination of missing documentation or provider queries. Strong communication in English is essential.

Qualifications

• Understanding of privacy and security guidelines related to patient information.
• Clear written and verbal communication in English.

Responsibilities

• Document Imaging (Pages/Hour) and Prepping.
• Scanning and QC/Indexing into the EMR system.
• Analyze records for completion and assign deficiencies per policy.
• Support missing documentation and provider queries as needed.
• Meet productivity and data integrity requirements.
• Assist with record retrieval and chart reconciliation.
• Handle chart pickup and reconciliation tasks.

Skills

HIPAA compliance

English communication

Tools

VitalChart ChartFlow

Job description

Conifer Health Soultions - Immanuel Medical Center - Omaha, NE

This position is responsible for providing HIM support in maintaining the Department’s paper and electronic health record system. The HIM Specialist Sr will have an understanding of privacy and security guidelines related to patient information and maintain HIPAA as well as keep all patient information confidential. The key duties of this position rely heavily on the ability to learn, and navigate efficiently within, an electronic health record. The incumbent must be able to communicate both orally and in writing clearly and effectively in the English language; able to work in a fast-paced environment; and develop sound professional working relationships. This position is responsible for advanced functions within the Health Information Management Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

JOB SUMMARY

This position is responsible for providing HIM support in maintaining the Department’s paper and electronic health record system. The HIM Specialist Sr will have an understanding of privacy and security guidelines related to patient information and maintain HIPAA as well as keep all patient information confidential. The key duties of this position rely heavily on the ability to learn, and navigate efficiently within, an electronic health record. The incumbent must be able to communicate both orally and in writing clearly and effectively in the English language; able to work in a fast-paced environment; and develop sound professional working relationships. This position is responsible for advanced functions within the Health Information Management Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Document Imaging (Pages/Hour)
• Prepping
• Scanning
• Quality Review/Validation/Indexing
• HIM Spec Sr will be responsible for function(s) (as assigned by HIM Leadership to include not limited to, prepping, scanning and/or QX/Indexing) within Document Imaging to ensure records are prepped, scanned and QC/Indexed into the Document Management Solution/EMR in a timely manner.
• For paper-based sites scanning and uploading medical records into a document management application (i.e. VitalChart ChartFlow (formerly EvriChart)) for remote coding access, include data related to prepping records to scan.
• Document Chart Analysis (Records/Hr by patient type): Analyze medical records for completion; assign and reassign provider deficiencies as needed in accordance with regulatory guidelines and in compliance with facility timely completion policy (as assigned by HIM Leadership)
• Support Missing Documentation and Provider Queries as needed
• Complete birth and or death certificate in accordance with state law including contact with mothers and father within facility specific timeframe as needed.
• Chart Pick up (Rounding) and Reconciliation
• Perform Data Integrity duties as assigned (chart correction, dup med rec, etc...)
• Meet Productivity expectations based on job function as applicable (document imaging / document analysis)
• Maintain productivity metrics and time for productivity monitoring.
• Assist internal and outside agencies with information regarding patient records ensuring request are prioritized appropriately as needed
• Answer phones, process continuity of care requests, record retrieval, record filing (as assigned by HIM Leadership)
• Other duties as assigned

*When seeking employment, please be aware that some organizations have a tobacco-free/nicotine-free environment policy in effect both inside and outside of their facilities, and will only hire tobacco free/nicotine free candidates. You may be required to complete nicotine testing, as part of the hiring process, and these results may make you ineligible for employment.*