HIM Scanner / Indexer, Full Time, Days, AMG Practice Operations - Coding and Compliance, Morristown, NJ

Atlantic Health System; Morristown (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Atlantic Health System is seeking a meticulous document scanning and health records indexing professional in Morristown, NJ. You will scan records using Epic and Chartmax, index and securely dispose of documents per guidelines to ensure timely availability for patient care.

You will maintain record quality, track and retrieve health information, and keep daily productivity logs. This role supports multiple departments and adheres to regulatory standards, with the HIM/ROI team oversight.

Qualifications

• High School Diploma or equivalent.
• 2 years' work experience in healthcare, information technology, medical records experience or relevant area.

Responsibilities

• Receives, prepares, scans, indexes and securely destroys health information.
• Scans documents into the electronic document management system within 24 hours of receipt.
• Maintains quality control of scanned records for completeness and legibility.
• Tracks, retrieves and follows up on health records.
• Maintains a daily productivity log of scanning/indexing.
• Provides information and judgment to ensure compliance with laws and standards; contributes to productivity reporting.
• Performs miscellaneous duties as assigned.

Job description

Responsible for providing timely, accurate, and accessible electronic clinical patient information charting by scanning medical records/health information reports using Epic and Chartmax. Reports to the HIM/ROI Supervisor, Manager of HIM, and Director of Coding and Compliance and works within own department and with other departments.

Principal Accountabilities:

1. Performs duties related to the receipt, preparation, scanning, indexing and destruction of health and administrative information. Ensures health record documents daily, scan and indexes materials with established guidelines; and makes the proper disposition of documents for unavailable records.
2. Performs scanning of documents into the electronic document management system format utilizing established process in a timely manner within 24 hours of receipt to ensure information becomes available for patient care.
3. Maintains quality control to ensure the integrity, completeness, and legibility of scanned patient health records. Validation of the paper record to scanned images to ensure a complete and legible record.
4. Engages in tracking, retrieving, and performing follow-up activities on health records.
5. Maintains a daily productivity log of scanning and indexing activities.
6. Provides relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards and responsible for all productivity reports.
7. Creates flexibility in order to undertake a variety of miscellaneous duties.
8. Performs other related duties as assigned.

Required:

• High School Diploma or equivalent.

Preferred:

• 2 years' work experience in healthcare, information technology, medical records experience or relevant area.