HIM Representative Lead

BBSS Beyond Blue; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Beyond Blue Corporation is looking for an HIM Representative Lead to oversee daily health information management operations at Pavilion and lead HIM staff. You will ensure compliance with HIPAA, Joint Commission, and AHIMA, coordinate workflows, and develop training while mentoring team members and driving performance improvements.

Candidate will have 7+ years of HIM experience, a Bachelor’s degree, and strong collaboration with leadership, providers, and cross-departmental teams to resolve

Qualifications

• Bachelor’s degree required.
• 7+ years of paid experience in health information management.
• Strong knowledge of HIPAA, Joint Commission and AHIMA standards.

Responsibilities

• Oversees daily HIM workflows, ensuring timely completion of chart scanning, deficiency management, release of information, and audit requests.
• Serves as team lead and escalation point for complex record integrity issues, duplicate merges, overlays, and corrections.
• Coordinates coverage and staffing assignments to maintain operational efficiency and compliance with turnaround standards.
• Mentors, trains, and supports HIM staff, providing feedback on performance and adherence to policies.
• Conducts quality assurance reviews, audits, and error analysis to ensure accuracy and compliance.
• Collaborates with providers, legal, compliance, and IT teams to resolve escalated documentation or access issues.
• Develops and delivers training materials and process updates to support staff development.
• Monitors work queues, tracks productivity, and generates reports for leadership review.
• Recommends workflow and procedural improvements to enhance departmental effectiveness.
• Performs other duties as assigned.

Education

Bachelor's degree

Job description

Beyond Blue Job Posting Title: HIM Representative Lead Requisition Number: R-000003218 Department Name: Information Management Work Location: Pavilion Grade Level: 3 Type of Position: Regular Position Time Status: Full time Equivalency Link https://hr.uky.edu/employment/working-uk/equivalencies Shift: Day (United States of America)

Job Summary

Responsible for overseeing daily health information management operations and providing leadership to HIM staff. Provides advanced expertise in record management, deficiency analysis, release of information, and data integrity. Ensures compliance with HIPAA, Joint Commission, and AHIMA standards while coordinating workflows to meet departmental productivity and quality goals. Develops training, mentors staff, and supports performance monitoring. Coordinates with leadership, providers, and cross-departmental teams to resolve escalated HIM issues and recommend process improvements.

Essential Functions

• Oversees daily HIM workflows, ensuring timely completion of chart scanning, deficiency management, release of information, and audit requests.
• Serves as team lead and escalation point for complex record integrity issues, duplicate merges, overlays, and corrections.
• Coordinates coverage and staffing assignments to maintain operational efficiency and compliance with turnaround standards.
• Mentors, trains, and supports HIM staff, providing feedback on performance and adherence to policies.
• Conducts quality assurance reviews, audits, and error analysis to ensure accuracy and compliance.
• Collaborates with providers, legal, compliance, and IT teams to resolve escalated documentation or access issues.
• Develops and delivers training materials and process updates to support staff development.
• Monitors work queues, tracks productivity, and generates reports for leadership review.
• Recommends workflow and procedural improvements to enhance departmental effectiveness.
• Performs other duties as assigned.

Education Requirement

Bachelor’s degree

Experience Requirement

7+ years of experience. An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

• A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)
• B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never
• C. Standing or walking with objects up to 10lbs: 2. Occasional (< 10% of the time)
• D. Standing or walking with objects up to 25lbs: 1. Never
• E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)
• F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. Never
• G. Repetitive motion: 4. Regular (> 50% of the time)
• H. Working at heights above 4 feet: 1. Never
• I. Working in confined spaces: 1. Never
• J. Risk of injuries from use of equipment on the job: 1. Never
• K. Job-related travel: 2. Occasional (< 10% of the time)
• L. Loud noises: 1. Never
• M. Temperature extremes: 1. Never
• N. Hazardous chemicals and fumes including waste: 1. Never
• O. Radiation: 1. Never
• P. Burns: 1. Never
• Q. Cuts/Punctures: 1. Never
• R. Bloodborne/airborne pathogens: 1. Never
• S. Recombinant DNA or viral vectors: 1. Never
• T. Combative/violent people: 1. Never
• U. Animal handling (including carcasses): 1. Never
• V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with regular repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; and occasional lifting, pushing, and/or pulling of objects up to 50 pounds or standing or walking with objects up to 25 pounds.

IT Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Purpose-driven work is behind every aspect of our mission to advance Kentucky – from its economy to its health and from its culture to its levels of educational attainment. We're looking for talented, dedicated individuals to help us support this vital mission and make a difference in the lives of Kentuckians and beyond. Join us as we build a future grounded in service, collaboration and excellence, one where your talents help move our Commonwealth forward.

Beyond Blue Corporation, an affiliated entity of the University of Kentucky, is a strategic vehicle to support the university's growth.

Beyond Blue is a nonprofit company that allows the university to abide by all public entity rules and laws while allowing leaders to have some separation and distinctiveness to focus on one core business. The UK Board of Trustees appoints the Beyond Blue Board of Directors and the directors of any of its subsidiary companies.