HIM Health Record Associate

Jobtailor; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Health Information Clerk to manage electronic health records and ensure HIPAA compliance in a fast-paced environment.

The role involves scanning, indexing and validating documents, releasing PHI, and processing Certificates of Live Birth in accordance with Florida health authorities. Collaborative teamwork is essential to meet accuracy goals.

Qualifications

• Proficient in preparing, scanning, indexing and validating documents in EHRs.
• Experience with releasing protected health information (PHI) per HIPAA guidelines.
• Familiar with live birth processing and Florida vital statistics requirements.
• Strong attention to detail in high-volume environments.

Responsibilities

• Travel to nursing units and clinical areas to retrieve documents.
• Prepare, scan, index, and validate documents in EHRs for provider access.
• Respond to requests for release of medical records.
• Release PHI per Federal Law and policies including HIPAA.
• Interview patients for Certificates of Live Birth processing.
• Assist with departmental coverage across HIM locations.

Skills

Document Preparation

Document Scanning

Document Indexing

Clinical Chart Format Knowledge

MS Office (Word, Excel, Outlook)

Attention to Detail

Data Validation

Medical Records Release

Certificates of Live Birth Processing

Excellent Communication Skills

Education

High School, Cert, GED, Trn, Exper.

Job description

• Travel to nursing units and clinical areas to retrieve clinical documents for in-house and discharged patients.
• Prepare, scan, index, and validate documents in electronic health records (EHRs) for timely provider access.
• Respond to requests for release of medical records.
• Release protected health information according to Federal Law, client policies and procedures, and HIPAA guidelines.
• Interview patients and obtain timely, accurate information for Certificates of Live Birth in accordance with Florida Department of Health and Office of Vital Statistics requirements.
• Work as part of a team to meet departmental goals, timelines, and 98% work accuracy.
• Assist with departmental coverage at different HIM locations.

Requirements

• High School, Cert, GED, Trn, Exper.
• Excellent computer proficiency (MS Office - Word, Excel and Outlook).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• The A+ certification is preferred.
• Knowledge of computer and clinical chart format.
• Ability to work in a high volume high producing focused setting.
• Excellent communication skills and comprehension of oral and written instructions.
• Attentive to fine details and eye hand coordination.
• 5 years of minimum required experience.
• Ability to work 08:30A-5P.

Core Competencies

Demonstrates proficiency in managing electronic health records (EHRs) and ensuring compliance with HIPAA guidelines while providing exemplary customer service. Capable of working under pressure in a high-volume environment with attention to detail and accuracy.

Highest-signal resume keywords

• Electronic Health Records Management
• HIPAA ComplianceCustomer Service Excellence
• A+ Certification
• Document Scanning and Indexing

Hard Skills

• Document Preparation
• Document Scanning
• Document Indexing
• Clinical Chart Format Knowledge
• Computer Proficiency
• MS Office (Word, Excel, Outlook)
• Attention to Detail
• Data Validation
• Medical Records Release
• Certificates of Live Birth Processing

Soft Skills

• Excellent Communication Skills
• Ability to Work Under Pressure
• Positive Attitude
• Team Collaboration
• Comprehension of Oral and Written Instructions

Certifications & Qualifications

• A+ Certification

Industry Keywords

• Protected Health Information
• Federal Law Compliance
• Florida Department of Health
• Office of Vital Statistics
• Health Information Management