HIM Clerk

William Newton Hospital; Winfield (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

William Newton Hospital in Winfield, KS is seeking a full-time Medical Records Clerk responsible for scanning the complete paper medical record into the electronic system, and ensuring accuracy and timeliness. The role supports performance improvement activities, answers calls, and serves as a back up to Admissions and Dismissals.

High school diploma and clerical experience are required; expect a detail-oriented professional with strong confidentiality.

Qualifications

• High School graduate or equivalent.
• A minimum of six months experience in clerical accounting and clerical procedures.
• Knowledge of bookkeeping and accounting procedures.
• A minimum of one year experience in credit and/or collections for a healthcare facility.

Responsibilities

• Reviews chart thoroughly to ascertain all pages that need scanned.
• Refers chart to Director, if there is a question regarding whether or not to scan a document.
• Demonstrates and utilizes knowledge of computerized medical records and scanning equipment.
• Meets quality standards of having 100% of paper medical record scanned appropriately.
• Acts as a resource person to hospital staff for scanning issues.
• Maintains a good working relationship within the department and other departments.
• Identify needed tasks to be completed and perform them so nonproductive time occurs so no more than one valid complaint occurs per quarter.
• Maintain confidential materials, it is available only to authorized individuals with no more than one valid complaint occurs per quarter.
• Respond to special request within reasonable length of time so no more than three valid complaints occur per quarter.
• Answers the telephone in a professional and courteous manner; takes messages; directs calls to appropriate staff members. Answers the telephone by the second ring.
• Maintains a good working relationship with the physicians.
• Performs other duties as assigned.
• Interacts professionally with all visitors and employees.
• Demonstrates the ability to be flexible and organizes during stressful situations.
• Manages and operates equipment safely and correctly.
• Accepts other duties as assigned.

Skills

Attention to detail

Medical records scanning

Clerical skills

Education

High School Diploma

Tools

EMR software

Scanning equipment

Job description

Description

Job Summary: Is an independent worker. Scans the complete paper medical record into the computerized medical record. Ensures that records are scanned in an accurate and timely manner. Participates in performance improvement activities. Is a back up to the Admissions and Dismissals. Answers the phone. This is a full-time, benefited position.

Duties and Responsibilities:

• Reviews chart thoroughly to ascertain all pages that need scanned.
• Refers chart to Director, if there is a question regarding whether or not to scan a document.
• Demonstrates and utilizes knowledge of computerized medical records and scanning equipment.
• Meets quality standards of having 100% of paper medical record Scanned appropriately.
• Acts as a resource person to hospital staff for scanning issues.
• Maintains a good working relationship within the department and other departments.
• Identify needed tasks to be completed and perform them so nonproductive time occurs so no more than one valid complaint occurs per quarter.
• Maintain confidential materials, it is available only to authorized individuals with no more than one valid complaint occurs per quarter.
• Respond to special request within reasonable length of time so no more than three valid complaints occur per quarter.
• Answers the telephone in a professional and courteous manner; takes messages; directs calls to appropriate staff members. Answers the telephone by the second ring.
• Maintains a good working relationship with the physicians.
• Performs other duties as assigned.
• Interacts professionally with all visitors and employees.
• Demonstrates the ability to be flexible and organizes during stressful situations.
• Manages and operates equipment safely and correctly.
• Accepts other duties as assigned.

Requirements

Professional Requirements:

• Adheres to dress code, appearance is neat and clean.
• Completes annual education requirements, i.e. mandatory marbled packets.
• Maintains and ensures patient confidentiality at all times.
• Reports to work on time and as scheduled, completes work within designated time; minimal absenteeism (no more than 5 occurrence within a review year.)
• Consistently completes and maintains assigned duties.
• Forwards all martially charts to HIM Director after they are scanned.
• Completes an incident report when information is scanned on the wrong account and forwards to the HIM Director.
• Attends annual Hospital Review and Department in-services as scheduled.
• Wears identification while on duty, uses computerized punch time system correctly.
• Works at maintaining a good rapport and a cooperative working relationship with physicians, departments and staff.
• Represents the organization in a positive and professional manner in the Community. Communicates the mission, vision, core values, ethics and goals of the hospital, as well as the mission statement of the department.
• Ensures compliance with policies and procedures regarding department operations, fires, safety and infection control.
• Complies with all organizational policies regarding ethical business practices.

Regulatory Requirements:

• High School graduate or equivalent.
• A minimum of six months experience in clerical accounting and clerical procedures.
• Knowledge of bookkeeping and accounting procedures.
• A minimum of one year experience in credit and/or collections for a healthcare facility.