HIM Tech

Huggins Hospital; Wolfeboro (NH); On-site; USD 38,000 - 65,000; Full time

Job summary

Huggins Hospital in Wolfeboro, NH seeks a HIM Department Support Specialist to provide quality service to patients, physicians and staff requiring HIM assistance. You will handle calls, route messages, assist with release of information, and support document imaging and CPSI workflows.

The role emphasizes HIPAA compliance, accuracy, and teamwork as you retrieve health records, process requests, and distribute mail daily.

Qualifications

• 3 years of health care office experience preferred

Responsibilities

• Serve as point of contact for HIM department; take messages and route calls
• Retrieve and prepare health records for internal/external reviews and audits
• Assist with and coordinate the ordering of department supplies; maintain office equipment
• Preps, scans and indexes health records into CPSI with high accuracy
• Fax records to facilities and respond to requests for health information
• Review and process incoming/outgoing mail and distribute reports

Skills

Customer service

Communication

Teamwork

Attention to detail

CPSI

Tools

CPSI

Job description

Description

Under the immediate supervision of the Director of Patient Access, is responsible for providing quality service to all customers (patients, physicians and employees) who require assistance from the HIM department. Services might include physician support, release of information, audit support, document imaging/scanning and other technical functions.

• Point of contact for HIM department for all in-coming calls, transfers calls as appropriate, will take accurate and concise messages for processing. Assist customers coming into the department and directing them to appropriate resource as needed. Retrieves health records for internal and external customer reviews/audits. Assists with and coordinates the ordering of administrative office supplies for the department. Maintains office machinery within the department, calling for service as needed.
• Preps, scans and indexes health records into CPSI while maintaining a 98% accuracy rate on a quarterly basis. Locates records appropriately in the CPSI location system. Retrieves discharged health records on a daily basis from Day Surgery, Med Surge, ICU and emergency Department. Retrieves hospitalist charge sheets from the Hospitalist work area (fishbowl).
• Faxes patient information to other facilities as requested. Pulling records which corresponds with a request for health information from outside organizations/companies. Reviews medical records for completeness and enters deficiencies into the CPSI deficiency system.
• Retrieves and distributes reports from copier on a daily basis. Reviews and processes incoming and outgoing mail.

Job Details

Description

Under the immediate supervision of the Director of Patient Access, is responsible for providing quality service to all customers (patients, physicians and employees) who require assistance from the HIM department. Services might include physician support, release of information, audit support, document imaging/scanning and other technical functions.

• Point of contact for HIM department for all in-coming calls, transfers calls as appropriate, will take accurate and concise messages for processing. Assist customers coming into the department and directing them to appropriate resource as needed. Retrieves health records for internal and external customer reviews/audits. Assists with and coordinates the ordering of administrative office supplies for the department. Maintains office machinery within the department, calling for service as needed.
• Preps, scans and indexes health records into CPSI while maintaining a 98% accuracy rate on a quarterly basis. Locates records appropriately in the CPSI location system. Retrieves discharged health records on a daily basis from Day Surgery, Med Surge, ICU and emergency Department. Retrieves hospitalist charge sheets from the Hospitalist work area (fishbowl).
• Faxes patient information to other facilities as requested. Pulling records which corresponds with a request for health information from outside organizations/companies. Reviews medical records for completeness and enters deficiencies into the CPSI deficiency system.
• Retrieves and distributes reports from copier on a daily basis. Reviews and processes incoming and outgoing mail.

Organizational Expectations

• Attendance: Attendance is an essential job function; employee comes to work daily, on time, and completes scheduled shift
• HIPAA: facilitates to maintain patient confidentiality
• Internal communication: contributes to positive team performance and a culture of service excellence through effective communication, active listening, and respect
• Interpersonal relationships: maintains appropriate interpersonal relationships with staff, patients, and visitors at all times. Works as a team member with other departments.
• Safety: Practices workplace safety daily

Employee Engagement

• Actively participates in all hospital Service Excellence initiatives and trainings
• Attends and participates in a minimum of 50% department staff meetings and signs off on review of 100% department staff meeting minutes
• Completes all required annual education on or before the due date

Knowledge Skills and Abilities

Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the primary functions of the job, with or without a reasonable accommodation, using some combination of skills and abilities and possess the necessary physical requirements, with or without a reasonable accommodation, to safely perform the essential functions of the job.

• Minimal physical effort required with occasional light lifting to a maximum of 25 pounds; stooping; and pick, pinch, type, or otherwise work primarily with fingers
• Ability to effectively manage considerable mental stress
• Ability to express or exchange ideas by means of the spoken word
• Ability to receive detailed information through oral communication
• Ability to communicate effectively with co-workers and convey information in a clear, concise and accurate manner
• Familiarity with computer and other business machines

Qualifications

3 years of health care office experience preferred