HIM Clerk

MCH - Morris County Hospital; Council Grove (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

MCH - Morris County Hospital is seeking a Health Information Management Clerk to manage incomplete records and maintain medical records in paper and electronic formats. The role involves validating indexing, comparing documents, and processing information requests while ensuring HIPAA confidentiality.

Responsibilities include assembling records, verifying data accuracy for KHDS abstracts, operating scanners, and performing routine clerical tasks.

Qualifications

• High School Diploma or G.E.D. required or equivalent.
• Medical Terminology preferred.
• Good communication skills as needed.
• Proficiency in English, grammar, and spelling.
• Proficient in proofreading.
• Ability to apply common sense understanding to carry out instructions.
• Basic math skills are needed.

Responsibilities

• Assemble and analyze medical records, electronic and paper, for completion and attach deficiency slips.
• Verify data accuracy for abstracts and enter data into KHDS abstracts.
• Operate scanning equipment and index documents to designated folders.
• Perform general clerical duties (phones, filing, records, fax, copy, email).
• Respond to information requests following hospital policy for confidential information release.
• Maintain patient index and patient charts; compile statistics and QA reports.
• Collaborate with other departments and HIM peers to ensure complete records.
• Maintain confidentiality in accordance with HIPAA policies.

Skills

Good communication skills

Education

High School Diploma or G.E.D

Medical Terminology preferred

Job description

The Health Information Management Clerk is responsible for all aspects of incomplete record processing and medical record file maintenance for the legal record in paper and electronic format. Specific areas of responsibility include medical record file maintenance, assessing that all patient documents are validated for proper and accurate indexing, and analyzing electronic and scanned images of each record for accuracy and completeness to assign deficient medical record elements to appropriate medical staff. The HIM clerk will also work with requests for information. Works collaboratively with HIM peers, patient care areas, and physicians for the overall maintenance and completion of the medical record.Principal Duties and ResponsibilitiesThe following principal duties are the essential functions of this position. The employee will be able to perform these essential functions with or without the requested reasonable accommodation.I. Assembles and analyzes medical records, electronic and paper, for completion and attaches a deficiency slip.Verifies accuracy of data for abstracts and completes KHDS abstracts and enters data into online computer.Operates scanning equipment and indexes documents to designated folders.General clerical duties such as answering phones, filing, maintaining records, processing information, utilizing fax machine, copy machine, word processing and email.Works with the Kansas Cancer Registry to provide required information.Answers requests for information following hospital policy for release of confidential information.Maintains patient index and patient chart.Compiles statistics and statistical reports.I 0. Compiles and completes QA reports for the department as directed.Cooperates with other departments as their work correlates with the health information department.Meets productivity and accuracy requirements consistently per HIM policy.1 4. Perform any of the functions of the departments as required by the director or in the absence of the director.15. Maintains confidentially on all patient information by following MCH’s HIPAA Privacy and Security policies.16. Treats all customers, including co-workers, with respect, cooperation, friendliness and service.Education/ Experience/Qualifications:High School Diploma or G.E.D.Medical Terminology preferred.Good communication skills as needed.Proficiency in proper use of English, grammar, and spelling.Proficient in proof reading.Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form.Basic math skills are needed.Physical Demands/Working Conditions:The employee may be required to work extended periods of time at computer work station.Sedentary work: exerting up to 10 pounds of force.