HIM Associate II-Vital Records-Piedmont Augusta

Piedmont; Augusta (GA); On-site; USD 34,000 - 52,000; Full time

Job summary

Piedmont Healthcare is seeking a HIM Registrar to accurately register birth, fetal death, and inpatient death certificates in line with Georgia regulations and hospital policies. You will ensure timely processing, maintain patient privacy, and collaborate with state officials and funeral homes.

The role requires experience in Health Information Management, familiarity with Epic EHR, and strong attention to detail. Excellent communication and organizational skills are essential for success.

Qualifications

• Two (2) years of experience in Health Information Management (HIM) within an acute care setting OR graduate of a Health Information Management program.
• Prior experience with Epic EHR (preferred).
• Proficiency in medical terminology.
• Strong written and verbal communication skills.
• High attention to detail and organizational skills.

Responsibilities

• Register all live births within five (5) days of delivery.
• Register fetal deaths within 72 hours of delivery.
• Register inpatient deaths within one business day of death notification.
• Interview patients and collaborate with state officials to complete fetal death certificates accurately.
• Serve as a liaison between the hospital and funeral homes, ensuring timely processing.

Skills

Medical terminology

Written communication

Verbal communication

Attention to detail

Organizational skills

Education

High School Diploma or GED

Health Information Management program graduate

Tools

Epic EHR

Job description

Job Purpose

This position is responsible for the accurate and timely registration of birth, fetal death, and inpatient death certificates in accordance with applicable federal, state, and local regulations. This position plays a key role in ensuring a positive patient experience and compliance with both internal and external reporting requirements.

Overview

This position is responsible for the accurate and timely registration of birth, fetal death, and inpatient death certificates in accordance with applicable federal, state, and local regulations. This position plays a key role in ensuring a positive patient experience and compliance with both internal and external reporting requirements.

Responsibilities

• Register all live births within five (5) days of delivery.
• Register fetal deaths within seventy‑two (72) hours of delivery.
• Register inpatient deaths within one (1) business day of death notification.
• Interview patients and collaborate with state officials to complete fetal death certificates accurately.
• Serve as a liaison between the hospital and funeral homes, ensuring timely processing and providing feedback as needed.
• Monitor Epic work queues for name changes and pending death certificates.
• Respond to parental inquiries within one (1) business day.
• Facilitate paternity acknowledgments in compliance with state regulations, verifying proper identification from both parents.
• Send birth confirmation emails securely to both parents on the date of registration.
• Submit original paternity acknowledgment forms to the Georgia State Office of Vital Records via FedEx or certified mail at least biweekly.
• Maintain and securely store original birth worksheets and paternity acknowledgments for a minimum of two (2) years.
• Communicate professionally with internal and external stakeholders.
• Participate in webinars and training provided by the Georgia Department of Public Health's Vital Division.
• Promote a positive patient experience through respectful and responsive service.
• Comply with all Piedmont Healthcare organizational policies, procedures, and standards.
• Complete all mandatory training and educational sessions in a timely manner.
• Perform other duties as assigned.

Qualifications

Minimum Education Required: High School Diploma or GED

Minimum Experience Required: Two (2) years of experience in Health Information Management (HIM) within an acute care setting OR Graduate of a Health Information Management program

Licensure/Certification: None

• Prior experience with Epic Electronic Health Record (EHR) system preferred
• Prior experience with infant, fetal and death certificate registration preferred
• Proficiency in medical terminology
• Strong written and verbal communication skills
• High attention to detail and organizational skills

Business Unit : Company Name: Piedmont Healthcare Corporate