HIM Analyst - Mt. Holly - FT (2nd Shift)

Virtua Health; Mount Holly Township (NJ); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

403(b) with employer match

Paid time off and sick leave

Tuition assistance

Employee assistance program

Job summary

Virtua Health is seeking a Document Imaging Specialist to protect and manage patient data confidentiality and accurate medical records. You will prep, scan, index, and perform quality audits of documents, ensuring integrity of the Legal Health Record, and collaborate with physicians to resolve deficiencies in the Epic EHR system.

A minimum of 2 years in a medical office or HIM education plus an HS diploma is required.

Qualifications

• 2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).
• Strong Knowledge of medical record format.
• Ability to perform computer functions in a Windows environment.
• Detail-oriented with a high level of accuracy.
• Strong verbal and written communication and teamwork skills.
• Experience with OnBase or Epic preferred.

Responsibilities

• Capture paper records into OnBase with prep, scanning, indexing, and quality review.
• Manage electronic images in OnBase and Epic EHR system.
• Monitor queues and ensure timely completion of requests and documentation.
• Validate demographic information and correct deficiencies per regulations.
• Assist physicians with completing deficiencies and ensure legal health record integrity.
• Support audits and ensure secure, accurate record handling.

Skills

Medical office experience

Detail-oriented

Verbal and written communication

Teamwork

Scanning hardware experience

Education

High School diploma or equivalent

AAS in HIM

Tools

OnBase

Epic

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we’ve received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we’re committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We’re also affiliated with Penn Medicine for cancer and neurosciences, and the Children’s Hospital of Philadelphia for pediatrics.

Location:

Mount Holly - 175 Madison Avenue

Remote Type:

On-Site

Employment Type:

Employee

Employment Classification:

Regular

Time Type:

Full time

Work Shift:

2nd Shift (United States of America)

Total Weekly Hours:

40

Job Information:

Schedule: M-F 12:30pm to 9pm.

Job Summary:

Protects and maintains the security and confidentiality of patient data and medical information.

Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients’ legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Position Responsibilities:

Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).

Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scanning equipment according to procedure for optimal performance.

Responsible for daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.

Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.

Performs analysis of documentation and accurately assigns physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).

Provides assistance, education and guidance to physicians/providers for completion of any deficiencies.

Responsible for validating accuracy of physician/provider deficiencies on incomplete medical

records, identifying and notifying physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.

Monitors timely completion of medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.

Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies.

Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files, and communication workflows within Epic in order to resolve issues, performs corrections of registration data of patients’ post discharge and escalates as appropriate.

Reconciles paper medical records with hospital census to ensure receipt of all patient records.

Maintains paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Performs final quality control review of paper documents prior to destruction.

Ensures flow of clinical documentation to appropriate work queues for internal and external audits.

Performs and participates in quality audits and reviews. Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable regulations and guidelines.

Position Qualifications Required:

Required Experience:

2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).

Strong Knowledge of medical record format

Ability to perform computer functions in a Microsoft Windows environment.

Ability to be detail-oriented and perform tasks at a high level of accuracy.

Ability to make sound decisions and demonstrate teamwork skills.

Demonstrates strong verbal and written communication skills; customer service focused.

Ability to operate scanning hardware preferred.

Previous experience in a hospital HIM department preferred.

Previous experience with an electronic legal health record system preferred.

Knowledge of medical terminology preferred.

Required Education:

High School diploma or equivalent.

Hourly Rate: $18.89 - $27.81The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.