HIM Analyst - Lourdes - FT (1st Shift)

Virtua Health; Camden (NJ); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Medical/prescription insurance

Dental and vision insurance

403(b) / 401(k) benefits

Job summary

Virtua Health is seeking a Health Information Management document specialist to secure patient data and manage the workflow of medical record documentation. Responsibilities include prep, scan, index, and quality audits of clinical records, with a focus on accurate OnBase and Epic handling.

You will ensure timely completion of electronic record documentation, assist physicians in electronic completion, and maintain integrity of legal health records in accordance with policies and regulatory

Qualifications

• 2 years of medical office experience or equivalent in education (minimum of AAS in HIM).
• Strong knowledge of medical record format.
• Ability to use Microsoft Windows environment and basic computer functions.
• Detail-oriented with high accuracy in tasks.
• Strong verbal and written communication; customer service oriented.
• Experience with scanning hardware preferred or required.

Responsibilities

• Capture paper records into OnBase including prepping, scanning, indexing, and quality review.
• Monitor and ensure accuracy of scanned images and manage queues in OnBase and Epic.
• Process Epic In-basket work queues for MyChart, Release of Information, and PAT tasks.
• Verify demographic data and resolve patient merges/duplicates in Epic.
• Identify deficiencies and guide physicians to complete electronic health records.
• Monitor completion of delinquent charts and notify physicians as needed.
• Validate interfaces and resolve discrepancies in the EHR system.
• Assist with audit readiness and maintain secure handling of patient information.

Skills

Medical terminology

Detail-oriented

Communication skills

Teamwork

Education

AAS in HIM

High School diploma or equivalent

Tools

OnBase

Epic

Job description

Job Summary

Protects and maintains the security and confidentiality of patient data and medical information. Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients’ legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Schedule

Monday-Friday 7:30a-4p

Position Responsibilities

• Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
• Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scanning equipment according to procedure for optimal performance.
• Responsible for daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
• Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
• Performs analysis of documentation and accurately assigns physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
• Provides assistance, education and guidance to physicians/providers for completion of any deficiencies.
• Responsible for validating accuracy of physician/provider deficiencies on incomplete medical records, identifying and notifying physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.
• Monitors timely completion of medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
• Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies.
• Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files, and communication workflows within Epic in order to resolve issues, performs corrections of registration data of patients’ post discharge and escalates as appropriate.
• Reconciles paper medical records with hospital census to ensure receipt of all patient records.
• Maintains paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Performs final quality control review of paper documents prior to destruction.
• Ensures flow of clinical documentation to appropriate work queues for internal and external audits.
• Performs and participates in quality audits and reviews. Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable regulations and guidelines.

Position Qualifications Required

• Required Experience: 2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).
• Strong Knowledge of medical record format.
• Ability to perform computer functions in a Microsoft Windows environment.
• Ability to be detail-oriented and perform tasks at a high level of accuracy.
• Ability to make sound decisions and demonstrate teamwork skills.
• Demonstrates strong verbal and written communication skills; customer service focused.
• Ability to operate scanning hardware preferred.
• Previous Experience In a Hospital HIM Department Preferred.
• Previous experience with an electronic legal health record system preferred.
• Knowledge of medical terminology preferred.

Required Education

High School diploma or equivalent.

Salary

$18.89 - $27.81 Hourly

Benefits

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.