Highway - Office Manager/Accountant

Shawano Library; Shawano, Northern (WI, KY); Hybrid; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

Shawano County Highway Department is seeking an experienced accounting and office management professional to oversee payroll, general ledger, and accounts payable/receivable within the maintenance and construction of county highway projects.

The role involves supervising staff, coordinating inventory and asset records, preparing financial reports, and assisting with annual budgeting and audits under the Highway Commissioner.

Qualifikationen

• Bachelor's Degree in Accounting, Business Administration or related field.
• Five years of accounting experience or two years of accounting experience with a bachelor’s degree, or any combination of education and progressively responsible experience in a business administration or managerial field.

Aufgaben

• Implements and performs accounting operations and processes for payroll, general ledger, accounts payable/receivable, and cash receipts.
• Oversees annual physical inventory process and fixed asset records; reports fixed assets to DOT.
• Prepares monthly financial statements and required journal entries; assists auditors with financial information.
• Under general direction, develops the Department's annual budget; reviews and monitors budget throughout the year; reports and reconciles funding sources.
• Supervises assigned staff, evaluates performance, and supports staff development.
• Maintains department records, files and retention practices; coordinates with Technology Services for software issues.
• Performs other duties of a comparable level/type and assists Highway Commissioner and department managers as requested.

Ausbildung

Bachelor's Degree in Accounting, Business Administration or related field

Jobbeschreibung

Job Summary

As a function of the Shawano County Highway Department, this position provides accounting and office management responsibilities for the maintenance/construction of the County Highway Department’s recordkeeping system with respect to payroll, general ledger and accounts payable/receivable. This position works under the direct supervision of the Highway Commissioner.

Essential Duties & Responsibilities

1. Implements and performs accounting operations and processes within the highway department to include: - reviews financial transactions for department/office/unit/county including cash receipts, accounts receivables, accounts payable, payroll, inventory and general ledger entries; oversees the annual physical inventory process; maintains fixed asset records – records fixed asset additions and disposals, report fixed assets to DOT - calculates and processes payroll in accordance with County procedures, agreements, and provisions. - Coordinates and reviews the billing of clients, funding sources or other agencies for services provided; - prepares monthly financial statements and required journal entries; - assists auditors in the audit and review of unit accounting records by supplying financial information requested. - Prepares highway department and DOT annual reports; - reviews, verifies and submits invoices for payment; - approves purchase requisitions; - Reconciles accounts/reports/statements and performs the year end close of accounting records per DOT requirements.
2. Responsible for the supervision, evaluation, performance management and development of assigned staff to ensure compliance with department/county priorities, procedures, practices and policies.
3. Coordinates the maintenance of department/unit files, records and office retention practices and procedures.
4. Provides assistance to staff with technology and software issues and problems. Makes arrangements and coordinates troubleshooting and assistance for more difficult problems with Technology Services personnel.
5. Compiles and prepares various financial reports, spreadsheet or various forms/reports required by local, state or federal agencies including but not limited to year end DOT report and DOT surveys.
6. Under general direction from the Highway Commissioner develops the Departments annual budget. Reviews and monitors the budget throughout the year. Accurately reports and reconciles all state/federal funding sources. Prepares and submits budget adjustments as needed throughout the year.
7. Performs other duties of a comparable level/type.
8. Assists Committee members, Highway Commissioner, and other Department managers/supervisors as requested.

Work Requirements

• -Bachelor's Degree in Accounting, Business Administration or related field.
• -Five years of accounting experience or two years of accounting experience with a bachelor’s degree or any combination of education and progressively responsible experience in a business administration or managerial field, which provides the necessary knowledge, skills and abilities.
• Must be reliable, trustworthy, self-motivated and self-reliant.